Maintenance Invoice Specialist

saia; Grand Prairie (TX); On-site; USD 31,000 - 37,000; Full time

Job summary

Saia is seeking an admin-focused position to support the maintenance department with invoice processing and record-keeping in a logistics context. The role coordinates with vendors and internal teams to ensure timely data entry and accurate documentation.

The ideal candidate has a high school diploma or GED, 2+ years in an administrative role, and familiarity with maintenance or transportation functions. Proficiency in MS Office is required.

Qualifications

• High school diploma or GED.
• 2+ years of administrative experience.
• Experience in maintenance, transportation, or logistics.
• Knowledge of invoice processing and basic accounting.
• Proficiency in Microsoft Office.

Responsibilities

• Receives, reviews, and processes incoming maintenance-related invoices.
• Verifies invoice accuracy against work orders, purchase orders, and vendor agreements.
• Communicates with vendors and internal departments to resolve invoice discrepancies.
• Enters invoice data into maintenance and financial systems accurately and in a timely manner.
• Maintains filing systems for invoices and maintenance records.
• Assists in tracking and reporting maintenance costs and expenses.
• Supports the Shop Manager and mechanics with administrative tasks.

Skills

Invoice processing

Administrative experience

Vendor communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Saia is seeking an admin-focused position to support the maintenance department with invoice processing and record-keeping in a logistics context. The role coordinates with vendors and internal teams to ensure timely data entry and accurate documentation.

The ideal candidate has a high school diploma or GED, 2+ years in an administrative role, and familiarity with maintenance or transportation functions. Proficiency in MS Office is required.