Maintenance Admin & Invoicing Clerk

20 Saia Motor Freight Line LLC; Dallas (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

Saia is seeking an Administrative Invoice Specialist to join our maintenance team in Dallas. You will receive, review, and process maintenance-related invoices, verify accuracy against work orders and vendor agreements, and enter data into our systems.

You will coordinate with vendors and internal departments, maintain records, help track maintenance costs, and support the Shop Manager with administrative tasks while upholding confidentiality and internal controls.

Qualifications

• High school diploma or GED.
• 2+ years of administrative experience.
• Experience in maintenance, transportation, or logistics functions.
• Knowledge of invoice processing and basic account principles.
• Proficiency in Microsoft Office.

Responsibilities

• Receives, reviews, and processes incoming maintenance-related invoices.
• Verifies invoice accuracy against work orders, purchase orders, and vendor agreements.
• Communicates with vendors and internal departments to resolve invoice discrepancies or incomplete documentation.
• Enters invoice data into maintenance and financial systems accurately and in a timely manner.
• Maintains digital and physical filing systems for invoices and maintenance records.
• Assists in tracking and reporting maintenance costs and expenses.
• Supports the Shop Manager and mechanics with administrative tasks as needed.
• Ensures confidentiality and compliance with company policies and internal controls.

Skills

Administrative experience

Invoice processing

Vendor communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Saia is seeking an Administrative Invoice Specialist to join our maintenance team in Dallas. You will receive, review, and process maintenance-related invoices, verify accuracy against work orders and vendor agreements, and enter data into our systems.

You will coordinate with vendors and internal departments, maintain records, help track maintenance costs, and support the Shop Manager with administrative tasks while upholding confidentiality and internal controls.