Maintenance Admin & Invoicing Specialist

Signature Aviation; Greensboro (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Flexible Spending Accounts

Life Insurance

Disability Insurance

401(k)

Tuition reimbursement

Training and Development

Job summary

Signature Aviation is seeking an administrative specialist to support the Maintenance shop. The role handles inquiries, prepares correspondence, and assists with ageing reports, invoicing, and travel arrangements. You will open/close work orders and process payments while maintaining account status and files.

Ideal candidates have a high school diploma, strong communication skills, and proficiency with MS Office. Background checks and security clearances are required to work at the location.

Qualifications

• High School Diploma or GED required.
• Strong written and verbal communication skills.
• Proficient in MS Office and data entry.
• Ability to pass background checks and meet security requirements.

Responsibilities

• Receive incoming maintenance inquiries
• Create correspondence letters, reports and forms for management
• Assist in management/accounting of the ageing report and notify customers as applicable
• Open and close work orders
• Collect payment for work orders and tickets
• Create, evaluate, and adjust customer invoicing and close maintenance work orders
• Check current status of accounts for payment terms
• Maintain repair station files
• Prepare travel arrangements, advances and expense reports

Skills

Communication skills

Interpersonal skills

Microsoft Office

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Signature Aviation is seeking an administrative specialist to support the Maintenance shop. The role handles inquiries, prepares correspondence, and assists with ageing reports, invoicing, and travel arrangements. You will open/close work orders and process payments while maintaining account status and files.

Ideal candidates have a high school diploma, strong communication skills, and proficiency with MS Office. Background checks and security clearances are required to work at the location.