Maintenance Clerk

20 Saia Motor Freight Line LLC; Dallas (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

Saia is seeking an Administrative Invoice Specialist to join our maintenance team in Dallas. You will receive, review, and process maintenance-related invoices, verify accuracy against work orders and vendor agreements, and enter data into our systems.

You will coordinate with vendors and internal departments, maintain records, help track maintenance costs, and support the Shop Manager with administrative tasks while upholding confidentiality and internal controls.

Qualifications

• High school diploma or GED.
• 2+ years of administrative experience.
• Experience in maintenance, transportation, or logistics functions.
• Knowledge of invoice processing and basic account principles.
• Proficiency in Microsoft Office.

Responsibilities

• Receives, reviews, and processes incoming maintenance-related invoices.
• Verifies invoice accuracy against work orders, purchase orders, and vendor agreements.
• Communicates with vendors and internal departments to resolve invoice discrepancies or incomplete documentation.
• Enters invoice data into maintenance and financial systems accurately and in a timely manner.
• Maintains digital and physical filing systems for invoices and maintenance records.
• Assists in tracking and reporting maintenance costs and expenses.
• Supports the Shop Manager and mechanics with administrative tasks as needed.
• Ensures confidentiality and compliance with company policies and internal controls.

Skills

Administrative experience

Invoice processing

Vendor communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Ready To Go Further? Saia is a different kind of logistics and transportation company. We do things the right way. You‘ll see it in our commitment to our people, customers, and community. You‘ll feel it in the support you get on day one – from leadership and from your team. A job with Saia is packed with opportunity – from learning new skills and advancing to competitive compensation and great benefits. It's all here and it’s exactly what going further is all about.

Position Summary

Supports the maintenance department by accurately processing repair and maintenance invoices and maintaining records. Coordinates with vendors and ensures timely data entry into internal systems.

Major Tasks and Responsibilities

• Receives, reviews, and processes incoming maintenance-related invoices.
• Verifies invoice accuracy against work orders, purchase orders, and vendor agreements.
• Communicates with vendors and internal departments to resolve invoice discrepancies or incomplete documentation.
• Enters invoice data into maintenance and financial systems accurately and in a timely manner.
• Maintains digital and physical filing systems for invoices and maintenance records.
• Assists in tracking and reporting maintenance costs and expenses.
• Supports the Shop Manager and mechanics with administrative tasks as needed.
• Ensures confidentiality and compliance with company policies and internal controls.

Qualifications

• High school diploma or GED.
• 2+ years of administrative experience.
• Experience in maintenance, transportation, or logistics functions.
• Knowledge of invoice processing and basic account principles.
• Proficiency in Microsoft Office.

Pay Rate: $22.30 - $27.05 per hour, based on experience

Benefits

At Saia, your success is our success! That’s why we work hard to provide you with what you need to build an awesome career. We are committed to rewarding superior employee performance so that when you work hard, your achievements won’t go unnoticed.

Make Your Move At Saia, our people are the reason we’ve been successful for over a century in the industry. Together, we’ve created a positive culture that’s driven by our core values – like dignity and respect, a customer-first approach, safety and more. With hundreds of terminals across the country and growing, we’re always looking for more collaborative and motivated individuals to join our team. So, if you’re ready to put your career on a solid path, let’s go further.

Saia is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

With headquarters in Georgia, Saia LTL Freight operates across the U.S. and employs thousands of people nationwide. Through our network of partners, we serve the balance of the U.S. including Alaska and Hawaii, plus Puerto Rico, Canada and Mexico. Through our three operating service groups-Saia LTL, LinkEx, and Saia Logistics Services-we provide complete transportation and logistics solutions. As a company, Saia is dedicated to providing every employee the opportunity and environment to continue to grow and contribute, individually and as part of a team.