Maintenance Administrative Specialist

Jack Link's Inc.; Perry (GA); On-site; USD 31,684 - 37,195; Full time

Benefits offered by this job

Medical, dental & vision benefits

Life & disability insurance

401k participation

Paid holidays

Paid time off

Job summary

Link Snacks is seeking an Administrative Assistant for the Maintenance Department to provide admin, clerical, and organizational support to ensure smooth day‑to‑day operations. You will assist maintenance supervisors, technicians, and management by coordinating work orders, maintaining records, managing communications, and supporting scheduling, purchasing, and compliance documentation.

Key responsibilities include handling calls and emails, maintaining filing systems, entering work orders in

Qualifications

• 2+ years of administrative experience; maintenance or manufacturing environment experience preferred.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CMMS systems (e.g., Somax, SAP, MP2, Fiix, eMaint) preferred.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Basic understanding of maintenance terminology, equipment types, and processes (preferred).

Responsibilities

• Prepare, maintain, and update departmental documents, reports, and spreadsheets.
• Handle incoming calls, emails, and internal requests related to maintenance activities.
• Maintain organized filing systems—digital and physical—for work orders, PM schedules, vendor information, and compliance documents.
• Enter, track, and close work orders in the CMMS.
• Monitor preventive maintenance schedules and notify supervisors of upcoming tasks.
• Generate weekly and monthly performance reports (e.g., work order backlog, downtime, PM completion rates).
• Schedule maintenance activities, PM tasks, equipment shutdowns, and contractor visits.
• Coordinate meetings, calendar appointments, and department communications.
• Assist with organizing training, safety meetings, and certifications for maintenance staff.
• Assist department in managing Time & Attendance of team members
• Initiate purchase requests, track orders, and maintain documentation.
• Work with vendors to obtain quotes, pricing, and delivery timelines.
• Support inventory control by monitoring stock levels and verifying incoming materials.
• Maintain safety documentation, SDS files, and compliance checklists.
• Assist in preparing audits, regulatory documentation, and inspection reports.
• Track required certifications and training for team members.
• Assist supervisors and the Maintenance Manager with administrative tasks and project support.
• Help maintain communication between maintenance, operations, and other departments.
• Support continuous improvement initiatives and department workflows.

Skills

Strong organizational

Multitasking

MS Office

CMMS

Written and verbal communication

Independent and team work

Maintenance terminology

Tools

Somax

SAP

MP2

Fiix

eMaint

Job description

Link Snacks is seeking an Administrative Assistant for the Maintenance Department to provide admin, clerical, and organizational support to ensure smooth day‑to‑day operations. You will assist maintenance supervisors, technicians, and management by coordinating work orders, maintaining records, managing communications, and supporting scheduling, purchasing, and compliance documentation.

Key responsibilities include handling calls and emails, maintaining filing systems, entering work orders in