Maintenance Admin & Scheduling Coordinator

Jack-Link; Perry (GA); On-site; USD 31,684 - 37,195; Full time

Job summary

Link Snacks seeks an Administrative Assistant for the Maintenance Department to provide vital administrative, clerical, and organizational support. This role collaborates with maintenance supervisors, technicians, and management to coordinate work orders, manage records, and assist with scheduling, purchasing, and compliance documentation.

The ideal candidate has 2+ years in administration within maintenance or manufacturing, strong organizational skills, and proficiency in Microsoft Office;

Qualifications

• 2+ years of administrative experience; maintenance or manufacturing environment preferred.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CMMS systems (e.g., Somax, SAP, MP2, Fiix, eMaint) preferred.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Basic understanding of maintenance terminology, equipment types, and processes (preferred).

Responsibilities

• Provide administrative, clerical, and organizational support to maintenance for smooth day-to-day operations.
• Enter, track, and close work orders in CMMS and monitor preventive maintenance schedules.
• Schedule maintenance tasks, equipment shutdowns, and contractor visits; coordinate meetings.
• Assist with purchasing, inventory, and vendor communications.
• Maintain safety/compliance documentation and assist with audits and training coordination.
• Support department communications and continuous improvement initiatives.

Skills

Administrative experience

Microsoft Office

Communication skills

Tools

Somax

SAP

MP2

Fiix

eMaint

Job description

Link Snacks seeks an Administrative Assistant for the Maintenance Department to provide vital administrative, clerical, and organizational support. This role collaborates with maintenance supervisors, technicians, and management to coordinate work orders, manage records, and assist with scheduling, purchasing, and compliance documentation.

The ideal candidate has 2+ years in administration within maintenance or manufacturing, strong organizational skills, and proficiency in Microsoft Office;