Maintenance Administrative Assistant

Ports America; Brunswick (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

A logistics company located in Brunswick, Georgia is seeking a detail-oriented Administrative Assistant to support the Maintenance Manager. Responsibilities include typing and proofreading documents, maintaining accurate records, and performing payroll duties. You will also manage correspondence and schedules while ensuring confidentiality of files. Ideal candidates will have strong organizational skills and proven ability to handle sensitive information securely. Join us for a rewarding career in a supportive environment.

Qualifications

• Proficient typing skills with attention to detail for document proofing.
• Ability to manage correspondence and maintain records effectively.
• Experience in payroll duties and maintaining confidentiality.

Responsibilities

• Type and proof documents accurately.
• Distribute correspondence promptly.
• Maintain schedules and construction records.
• Perform general payroll duties.

Job description

Responsibilities

• In an efficient and accurate manner, performs typing for the Maintenance Manager, upon request.
• Proof all typed documents for content, grammatical errors, spelling errors, typing errors and proper format before returning to the author.
• Appropriately and promptly distributes all correspondence.
• Maintain a hard copy of documents and/or saves to computer file as requested.
• Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.
• Update weekly maintenance schedules.
• Schedule prompt and proper disposal of garbage containers.
• Maintain confidentiality of files and correspondence.
• Answer the telephone in a professional and courteous manner.
• Record accurate and complete messages from callers.
• Perform general payroll duties, such as totaling each employee’s time and after obtaining manager’s approval, submit to payroll by the weekly deadline.
• Maintain construction records on IAP projects
• Maintain Permit and their support records for all required testing.

Other Duties

• Maintain a clean and hazard free work environment and follow all policies and procedures regarding safety.
• Perform other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review Know Your Rights notice from the Department of Labor.