Maintenance Admin & Operations Coordinator

Levy Restaurants; Charlotte (NC); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

Instapay

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector within Compass Group seeks a Maintenance Administrative Assistant to serve as the primary liaison for maintenance activities, coordinate preventive and emergency work, and monitor progress across contractors. You will track open requests, ensure SLAs are met, and conduct follow‑ups on outstanding issues while maintaining detailed logs.

The role also covers scheduling, record‑keeping, budgeting oversight, and cost‑control tasks, including reviewing invoices, preparing budgets, and

Responsibilities

• Serve as the primary administrative liaison for all maintenance activities performed by KES and other contracted service providers.
• Coordinate preventive, corrective, and emergency maintenance activities.
• Monitor work order progress and ensure timely completion of assigned tasks.
• Track open maintenance requests and provide regular status updates to management.
• Ensure vendors meet service level expectations, timelines, and contractual obligations.
• Conduct routine follow‑up on outstanding maintenance issues and unresolved repairs.
• Develop and maintain maintenance schedules for preventive and corrective work.
• Coordinate facility access and schedule service visits to minimize operational disruption.
• Prioritize maintenance requests based on urgency, safety, and business needs.
• Maintain accurate maintenance records, service logs, and documentation.
• Monitor monthly maintenance expenditures and ensure spending remains within approved budgets.
• Review invoices for accuracy and proper documentation prior to submission for payment.
• Track committed and projected maintenance expenses.
• Prepare budget reports, spending summaries, and variance analyses for leadership review.
• Identify opportunities for cost savings and operational efficiencies.
• Obtain, review, and track vendor proposals and repair quotations.
• Follow up on pending quotes to ensure timely responses and project completion.
• Assist with vendor selection by comparing pricing, service offerings, and project scope.
• Coordinate purchase requests and approval processes in accordance with company policies.
• Prepare and maintain CapEx requests and supporting documentation.
• Track approved capital projects from initiation through completion.
• Maintain records of project budgets, approvals, timelines, and expenditures.
• Provide leadership with project status updates and financial summaries.
• Generate weekly and monthly reports regarding maintenance performance, expenditures, work order metrics, and vendor activity.
• Maintain electronic and hard‑copy maintenance records.
• Ensure documentation complies with company standards and applicable regulatory requirements.
• Support audits, inspections, and compliance reviews as required.
• Instapay (early access to wages) and high‑interest savings through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program
• For positions in Washington State, Maryland, or performed remotely, refer to paid time off benefits information: https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf
• Compass Group is an equal opportunity employer. We are committed to treating all applicants and associates fairly based on abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification.

Job description

Levy Sector within Compass Group seeks a Maintenance Administrative Assistant to serve as the primary liaison for maintenance activities, coordinate preventive and emergency work, and monitor progress across contractors. You will track open requests, ensure SLAs are met, and conduct follow‑ups on outstanding issues while maintaining detailed logs.

The role also covers scheduling, record‑keeping, budgeting oversight, and cost‑control tasks, including reviewing invoices, preparing budgets, and