Maintenance Admin Specialist - Scheduling, CMMS & Compliance

Link Snacks; Perry (GA); On-site; USD 31,684 - 37,195; Full time

Job summary

Link Snacks is seeking an Administrative Assistant for the Maintenance Department to provide essential clerical and organizational support. You will help manage work orders, records, communications, scheduling, purchasing, and compliance documentation to keep day-to-day operations running smoothly.

You will interact with maintenance supervisors, technicians, and management, generating reports, coordinating trainings, and ensuring timely updates across CMMS and inventory systems.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative experience in maintenance/manufacturing.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CMMS systems (e.g., Somax, SAP, MP2, Fiix, eMaint) preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Prepare, maintain, and update departmental documents, reports, and spreadsheets.
• Enter, track, and close work orders in the CMMS.
• Monitor preventive maintenance schedules and notify supervisors.
• Schedule maintenance activities and coordinate meetings.
• Assist with training, safety meetings, and certifications.
• Assist with Time & Attendance for team members.
• Assist with purchasing and inventory documentation.
• Maintain safety documentation and compliance checklists.

Skills

Strong organizational abilities

Multitasking

Microsoft Office

CMMS experience

Education

High school diploma or equivalent

Tools

CMMS systems (Somax/SAP/MP2/Fiix/eMaint)

Job description

Link Snacks is seeking an Administrative Assistant for the Maintenance Department to provide essential clerical and organizational support. You will help manage work orders, records, communications, scheduling, purchasing, and compliance documentation to keep day-to-day operations running smoothly.

You will interact with maintenance supervisors, technicians, and management, generating reports, coordinating trainings, and ensuring timely updates across CMMS and inventory systems.