Maintenance Administrative Assistant

Ports America, Inc.; Brunswick (GA); On-site; USD 35,000 - 45,000; Full time

Job summary

A logistics company is looking for an administrative support role that involves typing, proofreading documents, managing maintenance records, and performing payroll duties. Candidates should have strong typing and communication skills, along with the ability to maintain confidentiality. The position requires a professional demeanor for phone interactions and attention to detail in all responsibilities. This is a great opportunity to contribute to a dynamic team in a supportive environment.

Qualifications

• Strong typing skills and attention to detail for proofreading.
• Ability to maintain confidential information.
• Effective communication skills for phone interactions.

Responsibilities

• Perform typing for the Maintenance Manager and proofread documents.
• Maintain filing systems and update maintenance schedules.
• Perform payroll duties and answer phone professionally.

Job description

• In an efficient and accurate manner, performs typing for the Maintenance Manager, upon request.
• Proof all typed documents for content, grammatical errors, spelling errors, typing errors and proper format before returning to the author.
• Appropriately and promptly distributes all correspondence.
• Maintain a hard copy of documents and/or saves to computer file as requested.
• Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.
• Update weekly maintenance schedules.
• Schedule prompt and proper disposal of garbage containers.
• Maintain confidentiality of files and correspondence.
• Answer the telephone in a professional and courteous manner.
• Record accurate and complete messages from callers.
• Perform general payroll duties, such as totaling each employee’s time and after obtaining manager’s approval, submit to payroll by the weekly deadline.
• Maintain construction records on IAP projects
• Maintain Permit and their support records for all required testing.
• Maintain a clean and hazard free work environment and follow all policies and procedures regarding safety.
• Perform other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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