Maintenance Admin Support Specialist

I. Rice & Company, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Weekly pay with direct deposit

Health insurance

401-K retirement plan after one year

Annual bonus incentives

Job summary

I. Rice & Company, Inc. is seeking a detail-oriented Maintenance Administrator in Philadelphia to support the maintenance department's daily operations. This role involves coordinating work orders, maintaining maintenance records, and managing preventive maintenance activities.

The ideal candidate should have a high school diploma, 2+ years of relevant experience, and strong organizational and communication skills. Benefits include weekly pay, health insurance, and 401-K retirement plan.

Qualifications

• 2+ years of administrative experience in maintenance, manufacturing, industrial, or facilities environments.
• Strong computer skills including Microsoft Excel, Word, and Outlook.
• Must manage changing priorities associated with a fast-paced team environment.

Responsibilities

• Create, update, and manage maintenance work orders and service requests.
• Maintain accurate maintenance records, equipment files, and preventive maintenance schedules.
• Track maintenance inventory, spare parts, tools, and supplies.

Skills

Organizational skills

Communication skills

Time management

Microsoft Excel

Maintenance tracking systems

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Job description

Seeking a detail-oriented and organized Maintenance Administrator to support the daily operations of the maintenance department. This role is responsible for coordinating work orders, maintaining maintenance records, scheduling preventive maintenance activities, tracking inventory and parts, and supporting communication between operations, vendors, and maintenance personnel. The ideal candidate is highly organized, proficient in administrative systems, familiar with industrial parts and equipment, and capable of managing multiple priorities in a fast-paced manufacturing environment.

Responsibilities

• Create, update, and manage maintenance work orders and service requests
• Maintain accurate maintenance records, equipment files, and preventive maintenance schedules
• Coordinate scheduling for maintenance technicians, contractors, and vendors
• Track maintenance inventory, spare parts, tools, and supplies
• Process purchase requisitions, invoices, and maintenance-related documentation
• Support compliance with safety, GMP, OSHA, and company policies
• Assist with audits, inspections, and regulatory documentation
• Communicate effectively with production, sanitation, quality, and maintenance teams
• Monitor and follow up on open work orders to ensure timely completion

Requirements

• High school diploma or GED required
• 2+ years of administrative experience in maintenance, manufacturing, industrial, or facilities environments
• Strong computer skills including Microsoft Excel, Word, and Outlook
• Experience using maintenance tracking systemsExcellent organizational, communication, and time management skills
• Must be able to manage changing priorities associated with a fast-paced, team environment

Benefits

• Weekly pay with direct deposit
• Health insurance
• Various supplemental insurance policies available after 90-day introductory period
• Life insurance available after completion of 90-day introductory period
• 401‑K retirement plan available after one year of employment
• Option to participate in uniform program
• Annual bonus incentives