Maintenance Administrative Assistant

Ports America Shared Services, Inc.; Brunswick (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Ports America Shared Services, Inc. is seeking an administrative support role in Brunswick, GA. The incumbent will provide typing assistance to the Maintenance Manager, proof documents for accuracy, and distribute correspondence in a timely, professional manner.

The position requires maintaining records, updating weekly maintenance schedules, handling payroll duties after manager approval, and ensuring safety and confidentiality across all files and communications.

Responsibilities

• Typing for the Maintenance Manager upon request.
• Proof all typed documents for content, grammar, spelling, typing errors and proper format.

Job description

Description

• In an efficient and accurate manner, performs typing for the Maintenance Manager, upon request.
• Proof all typed documents for content, grammatical errors, spelling errors, typing errors and proper format before returning to the author.
• Appropriately and promptly distributes all correspondence.
• Maintain a hard copy of documents and/or saves to computer file as requested.
• Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.
• Update weekly maintenance schedules.
• Schedule prompt and proper disposal of garbage containers.
• Maintain confidentiality of files and correspondence.
• Answer the telephone in a professional and courteous manner.
• Record accurate and complete messages from callers.
• Perform general payroll duties, such as totaling each employee's time and after obtaining manager's approval, submit to payroll by the weekly deadline.
• Maintain construction records on IAP projects.
• Maintain Permit and their support records for all required testing.
• Maintain a clean and hazard free work environment and follow all policies and procedures regarding safety.
• Perform other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.