Mailroom & Office Support Specialist

Canon Business Process Services, Inc.; New York; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive training

Employee discounts

Job summary

Canon Business Process Services, Inc. in New York is seeking a detail-focused Mailroom Clerk to handle all mail, packages, and interoffice correspondence while supporting copy center and reception duties as assigned.

Responsibilities include receiving and delivering mail, weighing and posting, logging items, organizing supplies, and operating fax/scanner/printing equipment. The role emphasizes accuracy, customer service, and reliable overtime capacity.

Qualifications

• High school Diploma or equivalent.
• 2-5 years’ experience working in a mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills preferred.
• Ability to perform routine and some complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.).
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to floors and time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages per postal regulations.
• Prepare special outgoing inter-office pouches for client affiliates as scheduled.
• Package and process outgoing overnight items (FedEx/UPS), log and deliver incoming overnight packages.
• Log outgoing and incoming items and review for accuracy/completeness.
• Organize and distribute supplies; verify and log deliveries; monitor inventory and keep area neat.
• Operate fax and copier equipment; maintain logs and generate activity/confirmation reports.
• Prepare monthly production and volume reports to measure productivity and billing.

Skills

Customer service

Computer skills

Equipment handling

Attention to detail

Communication

Education

High school diploma

Tools

Fax machine

Scanner

Metering

Tracking systems

Photocopying

Job description

Canon Business Process Services, Inc. in New York is seeking a detail-focused Mailroom Clerk to handle all mail, packages, and interoffice correspondence while supporting copy center and reception duties as assigned.

Responsibilities include receiving and delivering mail, weighing and posting, logging items, organizing supplies, and operating fax/scanner/printing equipment. The role emphasizes accuracy, customer service, and reliable overtime capacity.