Mailroom & Logistics Specialist

CBRE; New York (NY); On-site; USD 65,000 - 71,000; Full time

Job summary

CBRE is seeking a Mail Services Associate to manage mailroom operations for a building or campus. You will audit deliveries, process shipments, and ensure on-time receipt and distribution of mail, packages, and supplies.

The role sits within Office Operations and provides essential business support to clients and colleagues. The position requires a high school diploma or GED with several years of related experience, strong MS Office skills, and an ability to communicate clearly and write routine

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Ability to write routine reports and correspondence.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Advanced organizational skills with an inquisitive mindset.

Responsibilities

• Audit delivered items with delivery invoices.
• Approve or reject deliveries based on inspections and check for contraband.
• Ensure that all packages received and delivered arrive the same day or advise the consignee of the next day's arrival.
• Bring mail, packages, copy products, and stationery to the assigned group or location as per the daily schedule.
• Ensure all shipped packages are protected against damage.
• Process shipment requests with vendor, advising package owner of arrangements.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stock copy rooms and provide first communication for copier fleet production.
• Check daily and replenish, if necessary, all mail and postage supplies.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Skills

Attention to detail

Communication skills

Ability to write routine reports

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Mail Services Associate to manage mailroom operations for a building or campus. You will audit deliveries, process shipments, and ensure on-time receipt and distribution of mail, packages, and supplies.

The role sits within Office Operations and provides essential business support to clients and colleagues. The position requires a high school diploma or GED with several years of related experience, strong MS Office skills, and an ability to communicate clearly and write routine