Mailroom & Logistics Specialist

CBRE; Mountain View (CA); On-site; USD 45,000 - 53,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Paid parental leave

Medical insurance

Vision insurance

Dental insurance

Life Insurance

FSA & HSA options

401K matching

Job summary

CBRE is seeking a Mail Services Associate to manage mailroom operations for a building or campus. This role sits within the Office Operations function, providing essential office support to a client, business function or individual contributor.

The position involves auditing deliveries, processing shipments, managing postage, stocking copy rooms, and assisting with copier fleet production, with focus on accuracy, efficiency and timely communication.

Qualifications

• Ability to write routine reports and correspondence.
• Advanced organizational skills with an inquisitive mindset.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Audit delivered items with delivery invoices.
• Approve or reject deliveries based on inspections and check for contraband.
• Ensure that all packages received and delivered arrive the same day or advise the consignee of the next day's arrival.
• Bring mail, packages, copy products, and stationery to the assigned group or location as per the daily schedule.
• Ensure all shipped packages are protected against damage.
• Process shipment requests with vendor, advising package owner of arrangements.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stock copy rooms and provide first communication for copier fleet production.
• Check daily and replenish, if necessary, all mail and postage supplies.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Mail Services Associate to manage mailroom operations for a building or campus. This role sits within the Office Operations function, providing essential office support to a client, business function or individual contributor.

The position involves auditing deliveries, processing shipments, managing postage, stocking copy rooms, and assisting with copier fleet production, with focus on accuracy, efficiency and timely communication.