Mailroom & Admin Support Specialist

Canon-Business-Process-Services-f89af7fd; Fort Wayne (IN); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Competitive pay & benefits

Training and development

Employee discounts

Job summary

Canon Business Process Services is seeking a detail‑oriented Mailroom Clerk for our Fort Wayne site. Under general supervision, you will manage all mail and packages, assist with reception, and support copy center tasks and administrative duties as needed.

You will receive, sort, and deliver mail, weigh and dispatch outgoing items, log shipments, and help maintain supplies. A high school diploma and 0–1 year experience are preferred, with strong customer service and basic computer skills

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience working in a mailroom or professional office environment.
• Some knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to perform routine functions of equipment (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.).
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled.
• Package and process outgoing overnight items (FedEx, UPS) to meet deadlines; log and deliver incoming overnight packages.
• Log outgoing and incoming items as required and review for accuracy/completeness
• Organize and distribute supplies to client employees and verify orders; monitor inventory of copy supplies
• Handle items for distribution to client employees; estimate runtime on photocopy jobs; produce bound copies; deliver/pick up copy jobs
• Operate facsimile machines; log faxes; input data for client billing; generate activity/confirmation reports
• Prepare monthly production and volume reports to measure productivity and billing charges
• Perform other administrative duties from inserting, copying and photocopying to faxing as needed
• May assist with reception tasks and site operations as directed by Site Manager

Skills

Customer service

Professional attitude

Overtime flexibility

Education

High school Diploma or equivalent

Tools

Metering

Weighting

Logging

Shipping procedures

Job description

Canon Business Process Services is seeking a detail‑oriented Mailroom Clerk for our Fort Wayne site. Under general supervision, you will manage all mail and packages, assist with reception, and support copy center tasks and administrative duties as needed.

You will receive, sort, and deliver mail, weigh and dispatch outgoing items, log shipments, and help maintain supplies. A high school diploma and 0–1 year experience are preferred, with strong customer service and basic computer skills