Mailroom & Admin Specialist - Customer-Driven Logistics

Canon USA & Affiliates; Boston (MA); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Competitive pay & benefits

Training & development

Positive work environment

Employee discounts nationwide

Job summary

Canon USA & Affiliates is seeking a detail‑oriented Mailroom/Administrative Associate to manage mail, packages, and interoffice communications at the Boston site. You will support reception duties, copy/printing tasks, and general administration while ensuring timely, accurate processing of shipping and mailing activities.

The role requires a high school diploma, 5+ years of mailroom/office experience, and strong computer skills.

Qualifications

• High school diploma or equivalent is required.
• 5+ years’ experience in a mailroom or professional office environment.
• Proficiency with metering, logging, shipping procedures and office equipment.
• Excellent customer service, professional attitude and appearance.
• Ability to work overtime and meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail and packages by floor and schedule.
• Wrap, seal, weigh, and dispatch outgoing mail per postal regulations.
• Log outgoing/incoming items and review for accuracy.
• Prepare and log inter-office pouches and overnight shipments.
• Handle distribution of supplies, copier operations, and routine maintenance.

Skills

Customer service

Computer skills

Equipment operation

Overtime readiness

Professional appearance

Education

High school Diploma or equivalent

Tools

Fax machines

Scanner

Metering systems

Photocopier/Copy machines

Job description

Canon USA & Affiliates is seeking a detail‑oriented Mailroom/Administrative Associate to manage mail, packages, and interoffice communications at the Boston site. You will support reception duties, copy/printing tasks, and general administration while ensuring timely, accurate processing of shipping and mailing activities.

The role requires a high school diploma, 5+ years of mailroom/office experience, and strong computer skills.