Mailing Data Specialist: USPS & List Quality

TKC - Kodi Collective LLC; Brimfield Township (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Referral bonuses

Professional development

Flexible work environment

Job summary

Sheridan is seeking a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. You’ll ensure data quality, format label outputs, and coordinate with production teams to meet deadlines.

The role requires strong data handling skills, familiarity with BCC Mail Manager Full Service, and knowledge of USPS regulations. We value accuracy, communication, and teamwork.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Proficient with BCC Mail Manager Full Service.
• Working knowledge of USPS mailing regulations, Move Update requirements, and postal discount programs.
• Experience with CASS, NCOA, DPV, LACSLink, and presort processing.
• Strong attention to detail and accuracy.
• Exceptional oral and written communication skills.
• Strong analytical, problem-solving and organizational skills.
• Knowledge of office machine operation including copy machine, fax, scanner, etc.
• Ability to prioritize multiple projects and meet deadlines.

Responsibilities

• Reads and interprets customer print orders, e-mails, work orders to extract mailing and list processing instructions.
• Reviews and analyzes customer supplied raw data for accuracy, completeness, and formatting for import into list service software (BCC).
• Designs and formats label output to meet customer specs, U.S. mailing standards, postal regulations and discounts, and Bindery requirements.
• Performs address standardization, CASS certification, NCOA processing, Deduplication, DPV verification, and presorting per USPS rules.
• Identifies and resolves data quality issues including duplicates, invalid addresses, and formatting discrepancies.
• Prepares Inkjet output or label files for production and coordinates with mail production, printing, and fulfillment teams.
• Meets production deadlines while maintaining high accuracy.
• Documents billable portions of mailing on Mail Recaps for Customer Service, Scheduling, Bindery and Billing.
• Participates in morning and afternoon scheduling meetings to share job status and coordinate mailing schedules.
• Performs other duties as assigned.

Skills

Mailing list processing

BCC Mail Manager Full Service

USPS regulations & Move Update

CASS/NCOA/DPV presort

Attention to detail

Oral and written communication

Analytical problem solving

Education

High School Diploma or Equivalent

Associate's Degree preferred

Tools

BCC Mail Manager Full Service

Job description

Sheridan is seeking a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. You’ll ensure data quality, format label outputs, and coordinate with production teams to meet deadlines.

The role requires strong data handling skills, familiarity with BCC Mail Manager Full Service, and knowledge of USPS regulations. We value accuracy, communication, and teamwork.