Mail List Specialist: USPS & Data Quality

TKC - Kodi Collective LLC; Lake Milton (OH); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits after 30 days

Paid time off and holidays

Referral bonuses & employee discounts

Ongoing professional development

Job summary

Sheridan is a leader in print manufacturing and seeks a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. The role requires experience with BCC Mail Manager Full Service, USPS rules, and data hygiene.

You will analyze customer data, format label outputs, and coordinate with production teams to meet deadlines while ensuring accuracy. Excellent attention to detail and communication are essential.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Experience in mailing list processing, print/mail service provider, or mailing services environment.
• Proficient with BCC Mail Manager Full Service.
• Working knowledge of USPS mailing regulations, Move Update requirements, and postal discount programs.
• Experience with CASS, NCOA, DPV, LACSLink, and presort processing.
• Strong understanding of file formats, including Excel, CSV and text files.
• Experience working with multiple data sets and customer mailing files.
• Strong attention to detail and accuracy.
• Exceptional oral and written communication skills.
• Strong analytical, problem-solving and organizational skills.
• Knowledge of office machine operation including copy machine, fax, scanner, etc.
• Ability to prioritize multiple projects and meet deadlines.
• Familiar with Technique Operating system
• Understanding of basic printing concepts and terminology

Responsibilities

• Reads and interprets customer print orders, e-mails, work orders, etc., to get pertinent mailing and list processing instructions.
• Review and analyze customer supplied raw data for accuracy, completeness, and formatting requirements for import into list service software (BCC).
• Designs and formats label output to meet customer specifications, U.S. mailing standards, postal regulations and discounts, and Bindery requirements.
• Perform address standardization, CASS certification, NCOA processing, Deduplication, DPV verification, and presorting according to USPS regulations.
• Identify and resolve data quality issues, including duplicate records, invalid addresses, and formatting discrepancies and any customer data concerns.
• Prepare Inkjet output or label files for production and coordinate with mail production, printing, and fulfillment teams.
• Meets production deadlines while maintaining a high level of accuracy.
• Documents all billable portions of mailing on Mail Recaps that are distributed to Customer Service, Scheduling, Bindery and Billing.
• Participate in morning and afternoon scheduling meetings to give and provide job status information and coordinate mailing schedules.
• Performs other duties as assigned.

Skills

Mail list processing

Print/mail service

USPS regulations

Move Update

CASS

NCOA

DPV

LACSLink

Presort processing

Excel

CSV

Text files

Data sets

Customer mailing files

Attention to detail

Oral & written communication

Analytical

Problem solving

Organizational skills

Office machines

Prioritize deadlines

Technique OS familiarity

Printing concepts terminology

Education

High school diploma or equivalent

Associate degree preferred

Tools

BCC Mail Manager Full Service

Job description

Sheridan is a leader in print manufacturing and seeks a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. The role requires experience with BCC Mail Manager Full Service, USPS rules, and data hygiene.

You will analyze customer data, format label outputs, and coordinate with production teams to meet deadlines while ensuring accuracy. Excellent attention to detail and communication are essential.