Mail List Specialist: USPS Compliance & Data Quality

TKC - Kodi Collective LLC; Hudson (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Holidays

Professional development

Job summary

Sheridan is seeking a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. This role requires experience with BCC Mail Manager Full Service, data hygiene, and USPS regulations.

You will review customer data, format labels to meet specifications, perform presort and NCOA tasks, and ensure timely delivery while maintaining high accuracy. Strong communication and detail orientation are required.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Experience in mailing list processing, print/mail service provider, or mailing services environment.
• Proficient with BCC Mail Manager Full Service.
• Working knowledge of USPS mailing regulations, Move Update requirements, and postal discount programs.
• Experience with CASS, NCOA, DPV, LACSLink, and presort processing.
• Strong understanding of file formats, including Excel, CSV and text files.
• Experience working with multiple data sets and customer mailing files.
• Strong attention to detail and accuracy.
• Exceptional oral and written communication skills.
• Strong analytical, problem-solving and organizational skills.

Responsibilities

• Reads and interprets customer print orders to determine mailing instructions.
• Review and analyze customer data for import into list service software (BCC).
• Designs and formats label output to meet specifications and USPS regulations.
• Perform address standardization, CASS certification, NCOA processing, deduplication, DPV verification, and presorting.
• Identify and resolve data quality issues such as duplicates and invalid addresses.
• Prepare Inkjet output or label files and coordinate with production teams.
• Meet production deadlines while maintaining accuracy.
• Document billable portions of mailing on Mail Recaps.
• Participate in scheduling meetings to provide job status and coordinate mailing schedules.
• Perform other duties as assigned.

Skills

Attention to detail

Oral & written communication

Analytical skills

Organizational skills

Prioritization

Education

High school diploma or equivalent

Associates degree preferred

Tools

BCC Mail Manager Full Service

Excel

Job description

Sheridan is seeking a Mail List Processor to prepare, process, and maintain mailing lists for campaigns and postal operations. This role requires experience with BCC Mail Manager Full Service, data hygiene, and USPS regulations.

You will review customer data, format labels to meet specifications, perform presort and NCOA tasks, and ensure timely delivery while maintaining high accuracy. Strong communication and detail orientation are required.