Luxury Property Admin & Receiving Coordinator

associacareers; Miami (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

associacareers in Miami, FL is seeking a Receiving/Facilities Assistant responsible for the receiving area and freight elevator, ensuring safety and order, and verifying licenses and permits for service providers.

You will register deliveries, monitor contractors, enforce parking rules, and produce required reports, while delivering strong customer service and clear communication with residents and staff.

Qualifications

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving
• Previous experience preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

Responsibilities

• Maintains the receiving area and freight elevator with safety and orderliness.
• Verifies licenses, insurances, and permits of all service providers and contractors.
• Enforces parking regulations and Association rules.
• Schedules freight elevator use for residents moving in and out according to policy.
• Registers all deliveries and packages (FedEx, UPS, DHL, registered mail).
• Reports problems to the supervisor as needed.
• Issues parking passes to approved vehicles.
• Registers and distributes ID passes to contractors.
• Monitors contractor activity and building repair/maintenance through logs.
• Completes required reports.
• Ensures safety precautions are followed; maintains a safe work area.
• Other duties as required.

Skills

Customer service

Communication

Interpersonal skills

Education

High school diploma or equivalent

Job description

associacareers in Miami, FL is seeking a Receiving/Facilities Assistant responsible for the receiving area and freight elevator, ensuring safety and order, and verifying licenses and permits for service providers.

You will register deliveries, monitor contractors, enforce parking rules, and produce required reports, while delivering strong customer service and clear communication with residents and staff.