Administrative Assistant for Luxury Property

Associa; Miami (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

Associa in Florida is hiring a Receiving Clerk responsible for managing the receiving area and freight elevator, maintaining safety, order, and cleanliness, and verifying licenses and permits for service providers. The role enforces parking regulations, registers deliveries, and coordinates with residents moving in or out, while maintaining logs and reporting issues to supervision.

Excellent communication and customer service skills are required; multi-language abilities are a plus in this

Qualifications

• High school diploma or equivalency.
• Experience or knowledge with receiving.
• Previous experience preferred.
• Strong customer service, communication and interpersonal skills.
• Effective written and verbal communication skills.
• Multilingual abilities are desirable.

Responsibilities

• Maintain the receiving area and freight elevator safety, order, and cleanliness.
• Verify licenses, insurances, and permits for service providers and contractors.
• Enforce parking regulations and Association rules.
• Schedule freight elevator use for residents moving in/out.
• Register all deliveries and packages (FedEx, UPS, DHL, etc.).
• Report problems to the supervisor.
• Issue parking passes to approved vehicles.
• Register and distribute ID passes to contractors.
• Monitor visitors and contractor logs.
• Complete required reports and maintain safety procedures.
• Maintain a safe work area and perform other duties as required.

Skills

Customer service

Communication

Interpersonal skills

Written communication

Verbal communication

Education

High school diploma or equivalent

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

This position assumes responsibility for the receiving area and freight elevator; maintains area safety, orderliness and cleanliness; verifies licenses, insurances, and permits of all service providers and contractors through the management office; enforces parking regulations; enforces rules and regulations of the Association. Good communication and customer service skills.

• Ensures that the receiving area office is never left unattended/unlocked.
• Never permits the receiving area to be blocked.
• Schedules freight elevator for residents moving in and out advance adhering to Association Policy.
• Registers all delivers and packages (i.e. Fed Ex, UPS, DHL, registered mail).
• Reports all problems to the supervisor, including problems outside of scope of responsibility.
• Issues parking passes to all approved vehicles.
• Registers and distributes ID passes to all contractors.
• Monitors the coming and going of service contractors and building repair and maintenance contractors through logs.
• Completes required reports.
• Ensures all safety precautions are followed while performing work.
• Maintains a safe work area.
• Other duties as required.

Requirements

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving:
• Previous experienced preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.