Administrative Assistant for Luxury Property

associacareers; Miami (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

associacareers in Miami, FL is seeking a Receiving/Facilities Assistant responsible for the receiving area and freight elevator, ensuring safety and order, and verifying licenses and permits for service providers.

You will register deliveries, monitor contractors, enforce parking rules, and produce required reports, while delivering strong customer service and clear communication with residents and staff.

Qualifications

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving
• Previous experience preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

Responsibilities

• Maintains the receiving area and freight elevator with safety and orderliness.
• Verifies licenses, insurances, and permits of all service providers and contractors.
• Enforces parking regulations and Association rules.
• Schedules freight elevator use for residents moving in and out according to policy.
• Registers all deliveries and packages (FedEx, UPS, DHL, registered mail).
• Reports problems to the supervisor as needed.
• Issues parking passes to approved vehicles.
• Registers and distributes ID passes to contractors.
• Monitors contractor activity and building repair/maintenance through logs.
• Completes required reports.
• Ensures safety precautions are followed; maintains a safe work area.
• Other duties as required.

Skills

Customer service

Communication

Interpersonal skills

Education

High school diploma or equivalent

Job description

This position assumes responsibility for the receiving area and freight elevator; maintains area safety, orderliness and cleanliness; verifies licenses, insurances, and permits of all service providers and contractors through the management office; enforces parking regulations; enforces rules and regulations of the Association. Good communication and customer service skills.

• Ensures that the receiving area office is never left unattended/unlocked.
• Never permits the receiving area to be blocked.
• Schedules freight elevator for residents moving in and out advance adhering to Association Policy.
• Registers all delivers and packages (i.e. Fed Ex, UPS, DHL, registered mail).
• Reports all problems to the supervisor, including problems outside of scope of responsibility.
• Issues parking passes to all approved vehicles.
• Registers and distributes ID passes to all contractors.
• Monitors the coming and going of service contractors and building repair and maintenance contractors through logs.
• Completes required reports.
• Ensures all safety precautions are followed while performing work.
• Maintains a safe work area.
• Other duties as required.

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving:
• Previous experienced preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.