Receiving Clerk for Luxury Residential

Associa; Miami (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Associa in Miami is seeking an on-site Receiving Clerk responsible for the receiving area and freight elevator, enforcing safety, and ensuring orderly operations. This role requires clear communication and strong customer service.

You will verify licenses and permits of service providers, register deliveries, issue passes, maintain logs, and report issues to the supervisor. Bilingual skills are a plus.

Qualifications

• High school diploma or equivalency required.
• Experience with receiving is preferred.
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multilingual abilities are desirable.

Responsibilities

• Maintain a secure receiving area and ensure logs are accurate.
• Schedule use of the freight elevator for residents moving in/out.
• Register deliveries (FedEx, UPS, DHL, and registered mail).
• Verify licenses, insurances, and permits of service providers.
• Reports issues to supervisor and maintain safety practices.
• Distribute ID passes and parking passes to authorized personnel.
• Monitor contractor access and maintain documentation.

Skills

Receiving experience

Customer service

Communication skills

Written and verbal communication

Multilingual

Education

High School diploma or equivalency

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

This position assumes responsibility for the receiving area and freight elevator; maintains area safety, orderliness and cleanliness; verifies licenses, insurances, and permits of all service providers and contractors through the management office; enforces parking regulations; enforces rules and regulations of the Association. Good communication and customer service skills.

• Ensures that the receiving area office is never left unattended/unlocked.
• Never permits the receiving area to be blocked.
• Schedules freight elevator for residents moving in and out advance adhering to Association Policy.
• Registers all delivers and packages (i.e. Fed Ex, UPS, DHL, registered mail).
• Reports all problems to the supervisor, including problems outside of scope of responsibility.
• Issues parking passes to all approved vehicles.
• Registers and distributes ID passes to all contractors.
• Monitors the coming and going of service contractors and building repair and maintenance contractors through logs.
• Completes required reports.
• Ensures all safety precautions are followed while performing work.
• Maintains a safe work area.
• Other duties as required.

Requirements

• High school diploma or equivalency required.
• Experience/Knowledge with Receiving:
• Previous experienced preferred
• Strong customer service, communication and interpersonal skills required.
• Effective written and verbal communication skills.
• Multiple language fluency is desirable.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.