Facilities Receiving & Admin Coordinator

Associa; Miami (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

Associa in Florida is hiring a Receiving Clerk responsible for managing the receiving area and freight elevator, maintaining safety, order, and cleanliness, and verifying licenses and permits for service providers. The role enforces parking regulations, registers deliveries, and coordinates with residents moving in or out, while maintaining logs and reporting issues to supervision.

Excellent communication and customer service skills are required; multi-language abilities are a plus in this

Qualifications

• High school diploma or equivalency.
• Experience or knowledge with receiving.
• Previous experience preferred.
• Strong customer service, communication and interpersonal skills.
• Effective written and verbal communication skills.
• Multilingual abilities are desirable.

Responsibilities

• Maintain the receiving area and freight elevator safety, order, and cleanliness.
• Verify licenses, insurances, and permits for service providers and contractors.
• Enforce parking regulations and Association rules.
• Schedule freight elevator use for residents moving in/out.
• Register all deliveries and packages (FedEx, UPS, DHL, etc.).
• Report problems to the supervisor.
• Issue parking passes to approved vehicles.
• Register and distribute ID passes to contractors.
• Monitor visitors and contractor logs.
• Complete required reports and maintain safety procedures.
• Maintain a safe work area and perform other duties as required.

Skills

Customer service

Communication

Interpersonal skills

Written communication

Verbal communication

Education

High school diploma or equivalent

Job description

Associa in Florida is hiring a Receiving Clerk responsible for managing the receiving area and freight elevator, maintaining safety, order, and cleanliness, and verifying licenses and permits for service providers. The role enforces parking regulations, registers deliveries, and coordinates with residents moving in or out, while maintaining logs and reporting issues to supervision.

Excellent communication and customer service skills are required; multi-language abilities are a plus in this