Luxury Hotel Admin & Sales Coordinator

Viceroy Hotel Group; Idaho; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Paid vacation

Paid sick leave

Tuition reimbursement

Job summary

Viceroy Hotels & Resorts is seeking an Administrative & Sales Assistant for the Observatory Sun Valley leadership team in Idaho. You will handle calendar management, travel, and project tracking, while supporting the Sales and Revenue departments with proposals, client communications, and group coordination.

The role requires strong organization, discretion, and the ability to multitask in a fast-paced luxury setting, with responsibilities spanning pre-opening initiatives, owner communications,

Qualifications

• At least three years of progressive experience in a hotel or related field.
• Computer skills including MS Word and Excel; Delphi and FOSSE knowledge a plus.
• Experience with MS Access, Word, Excel, PowerPoint or Data Warehousing helpful.

Responsibilities

• Provide administrative support to the Executive Committee, including calendar management, meeting coordination, travel arrangements, document preparation, and project tracking.
• Assist Sales with proposals, contracts, client communications, site inspections, and group reservations coordination.
• Support Revenue/Reservations with reporting, forecasting, rate loading, inventory management, and distribution systems.
• Handle general administrative operations: purchasing, invoicing, mail, filing, and office supply coordination.
• Maintain professionalism, confidentiality, and strong communication across departments; multitask in a luxury hospitality environment.

Skills

MS Word

Excel

PowerPoint

MS Access

Delphi

FOSSE

Education

High School diploma or equivalent

College coursework in related field

Job description

Viceroy Hotels & Resorts is seeking an Administrative & Sales Assistant for the Observatory Sun Valley leadership team in Idaho. You will handle calendar management, travel, and project tracking, while supporting the Sales and Revenue departments with proposals, client communications, and group coordination.

The role requires strong organization, discretion, and the ability to multitask in a fast-paced luxury setting, with responsibilities spanning pre-opening initiatives, owner communications,