Luxury Hotel Receiving Clerk & Inventory Specialist

The Observatory Sun Valley, A Viceroy Resort; Ketchum (ID); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability insurance

Long-term disability insurance

401(k) Retirement Plan with employer-m

Paid holidays

Paid vacation

Paid sick leave

Employee assistance program (EAP)

Tuition reimbursement

Paid jury duty leave

Personal leave

Medical leave

Military leave

Job summary

The Observatory Sun Valley, A Viceroy Resort in Sun Valley, Idaho, is seeking a Receiving Attendant to manage incoming shipments, verify items, and maintain precise inventory records. The role emphasizes organized receiving areas, timely updates, and collaboration with Purchasing and Finance to ensure accurate documentation.

The ideal candidate will be detail-oriented, able to work independently, and proficient with basic inventory software and Excel.

Qualifications

• Previous experience in receiving, inventory control, warehouse operations, or a similar position preferred.
• Strong computer skills and the ability to learn new software and inventory management systems.
• Proficiency with Microsoft Office, particularly Excel and Outlook, preferred.
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to accurately compare invoices, packing slips, and purchase orders.
• Ability to prioritize tasks and manage multiple deliveries efficiently.
• Strong problem-solving skills and the ability to identify and resolve discrepancies.
• Dependable, punctual, and able to work independently with minimal supervision.
• Professional and courteous when interacting with vendors, delivery personnel, and colleagues.
• Ability to maintain accurate records and follow established receiving procedures.

Responsibilities

• Receive and inspect all incoming shipments, deliveries, and packages.
• Verify received items against purchase orders, packing slips, and invoices to ensure accuracy.
• Identify and report missing, damaged, incorrect, or incomplete shipments.
• Maintain accurate inventory records using computer-based inventory and receiving systems.
• Enter receiving information, track deliveries, and update inventory records in a timely manner.
• Organize and maintain receiving areas, storage spaces, and inventory locations.
• Label, sort, and distribute packages and supplies to the appropriate departments.
• Communicate with department managers regarding deliveries, discrepancies, and outstanding orders.
• Coordinate with vendors and delivery companies to resolve shipping or receiving issues.
• Maintain organized records of invoices, packing slips, and receiving documentation.
• Assist with regular inventory counts and reconciliation of inventory records.
• Ensure all receiving areas remain clean, organized, and safe.
• Work closely with Purchasing, Finance, and department leadership to ensure accurate documentation and inventory control.
• Perform other duties as assigned to support hotel operations.

Skills

Organization

Attention to detail

Computer skills

Communication

Independent work

Tools

Excel

Outlook

Job description

The Observatory Sun Valley, A Viceroy Resort in Sun Valley, Idaho, is seeking a Receiving Attendant to manage incoming shipments, verify items, and maintain precise inventory records. The role emphasizes organized receiving areas, timely updates, and collaboration with Purchasing and Finance to ensure accurate documentation.

The ideal candidate will be detail-oriented, able to work independently, and proficient with basic inventory software and Excel.