Logistics Dispatch & Office Coordinator

Paylocity; City of Rochester (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Excellent base wage

Insurance after 30 days

Retirement plan after 90 days; match 1

Medical, Dental and Vision Insurance

Life insurance provided

Short- and long-term disability

401k match

Job summary

R.A.S. Logistics is seeking a Logistics Office Administrator to coordinate daily driver schedules, manage routes, and ensure timely, accurate communication among drivers, customers, and internal teams.

The role requires strong organizational skills, experience in dispatch, and proficiency with Microsoft Office and logistics software. DOT knowledge is a plus, with a focus on compliance and efficient operations.

Qualifications

• High school diploma or equivalent.
• Experience in dispatch, logistics, or transportation administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Word, Excel, Outlook and dispatch software.
• Knowledge of DOT regulations is a plus.

Responsibilities

• Schedule, assign, and monitor daily delivery routes for drivers.
• Serve as the primary point of contact for drivers and route changes.
• Communicate delivery status to customers with updates.
• Maintain dispatch logs, driver records, and delivery docs.
• Coordinate with warehouse staff to stage orders for dispatch.
• Monitor GPS tracking for route efficiency and hours.
• Address operational issues promptly to minimize disruptions.
• Assist in onboarding new drivers and route training.
• Ensure DOT and safety compliance through accurate records.
• Prepare operational reports for management.

Education

High school diploma

Tools

Office Suite (Word, Excel, Outlook)

Dispatch software

Logistics software

Job description

R.A.S. Logistics is seeking a Logistics Office Administrator to coordinate daily driver schedules, manage routes, and ensure timely, accurate communication among drivers, customers, and internal teams.

The role requires strong organizational skills, experience in dispatch, and proficiency with Microsoft Office and logistics software. DOT knowledge is a plus, with a focus on compliance and efficient operations.