Office Administrator

R.A.S. Logistics; City of Albany (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Excellent base wage

Insurance after 30 days

401k match

Job summary

R.A.S. Logistics is seeking a Logistics Office Administrator in Albany, NY to coordinate daily driver schedules and delivery routes. You will act as the main liaison between drivers, customers, and internal teams to ensure timely, accurate communication and efficient operations.

The role emphasizes maintaining dispatch logs, supporting onboarding, and ensuring compliance with DOT and safety regulations while delivering excellent customer service in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Experience in dispatch, logistics, or transportation administration preferred.

Responsibilities

• Schedule, assign, and monitor daily delivery routes for drivers.
• Primary contact for drivers; communicate route changes and updates.
• Provide proactive delivery status updates to customers.
• Maintain dispatch logs and driver records in systems.
• Coordinate with warehouse staff to ensure ready-for-dispatch orders.
• Monitor GPS for efficient routes and compliance with driving hours.
• Resolve operational issues quickly to minimize disruptions.
• Assist in onboarding new drivers and route training.
• Support DOT and safety regulation compliance.

Skills

Organizational skills

Communication

Problem-solving

Microsoft Office

Dispatch software

Attention to detail

Adaptability

Education

High school diploma

Tools

Microsoft Office Suite

Dispatch/logistics software

Job description

Description

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff.

Position Summary:

The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, and ensuring timely, accurate communication between drivers, customers, and internal teams. This role plays a critical part in maintaining operational efficiency, resolving delivery issues, and ensuring compliance with company and regulatory requirements.

(Logistics Dispatch Office Administration Preferred)

Key Responsibilities:

• Schedule, assign, and monitor daily delivery routes for drivers to ensure timely and accurate deliveries.
• Serve as the primary point of contact for drivers, addressing questions, route changes, and delivery updates.
• Communicate proactively with customers regarding delivery status, delays, or special instructions.
• Maintain accurate dispatch logs, driver records, and delivery documentation in company systems.
• Coordinate with warehouse staff to ensure orders are staged and ready for dispatch.
• Monitor GPS tracking systems to ensure efficient route management and compliance with driving hours.
• Address and resolve operational issues quickly to minimize disruptions.
• Assist in onboarding new drivers, including providing route training and ensuring completion of necessary forms.
• Support compliance with DOT and safety regulations by maintaining accurate records and reporting requirements.
• Prepare and submit operational reports to management as required.

Requirements

Qualifications:

• High school diploma or equivalent
• Previous experience in dispatch, logistics, or transportation administration required.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Knowledge of DOT regulations and transportation compliance is a plus.

Work Environment:

• Office-based role with frequent communication with drivers, customers, and warehouse staff.
• May require occasional overtime or weekend work to meet operational needs.

Physical Requirements:

• Ability to sit and work at a computer for extended periods.
• Light lifting of office materials and supplies may be required.

Office Administrator benefits include the following.

• Excellent base wage
• Insurance available 1st of month after 30 days; Retirement plan available 1st of month after 90 days; Retirement match provided after 1 year
• Affordable Medical, Dental and Vision Insurance.
• Company provided life insurance and additional voluntary life insurance available.
• Company provided short- and long-term disability.
• Excellent 401k match of 100% on first 3% then 50% on next 2%

R.A.S. Logistics is proud to be an Equal Opportunity employer.