Live Events Booking Coordinator

Aeg-Worldwide; Austin (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid holidays

Vacation and sick time

401k with employer match (3%)

Flexible spending and health savings

Wellness offerings

Job summary

AEG Presents in Austin, TX seeks a Booking Coordinator to support venue and festival bookings, working with the Talent Buyer to build offers and manage contracts with agents and artist teams.

You will maintain the booking database, generate reports, and ensure paperwork is in place to support settlements, while collaborating cross-functionally with marketing, finance and contracts. This role may require some nights and weekends.

Qualifications

• High School Diploma or equivalent; BA/BS degree preferred.
• 0–2 years of related work experience.
• Ability to handle confidential information with discretion.
• Personable, organized, self-motivated, detail-oriented and reliable.
• Excellent customer service and time management skills.
• Ability to multitask and prioritize in a fast-paced office.
• Excellent verbal and written communication skills.
• Proficient in Word, Excel, Outlook; ability to learn required business systems.
• Must be able to work nights, weekends and some holidays.
• Knowledge of the music industry preferred.

Responsibilities

• Build and maintain offers for AEG Presents shows, tours and festivals; update contracts per artist request and submit to agents/management.
• Manage and maintain the booking database system; create data reports during offer negotiation and update final deal points in contracts.
• Create and maintain show files with offers, contracts, writers, W9s and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to talent buyers.
• Coordinate with marketing, finance, contracting to ensure all paperwork supports settlement; assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with talent buyer on stage running orders and lineup/billing; communicate with agency and artist teams.
• May coordinate interns or event staff as needed.

Skills

Discretion

Organized

Customer service

Time management

Verbal and written communication

Detail-oriented

Education

High School Diploma

BA/BS Degree Preferred

Tools

Microsoft Office Suite

Business systems

Job description

AEG Presents in Austin, TX seeks a Booking Coordinator to support venue and festival bookings, working with the Talent Buyer to build offers and manage contracts with agents and artist teams.

You will maintain the booking database, generate reports, and ensure paperwork is in place to support settlements, while collaborating cross-functionally with marketing, finance and contracts. This role may require some nights and weekends.