Venue Operations Coordinator - Dynamic Live Events

AEG Presents; New York (NY); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Part-time benefits

Job summary

AEG Presents is seeking an Operations Coordinator to organize venue events and support event management by communicating directives and serving as a liaison among third parties, show staff, and the venue to ensure successful execution of events and contracts.

The role involves drafting and submitting quotes and contracts, managing exhibitor selection, coordinating day-of-show setup, and working with accounting on settlements.

Qualifications

• High School Diploma or equivalency; BA/BS preferred.
• 2-4 years of related work experience.
• Experience with venue operations.
• Capable of working in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication; strong interpersonal skills.
• Able to work long irregular hours, including nights, weekends and holidays.

Responsibilities

• Collect quotes, draft contracts, and submit to vendors; edit as needed.
• Oversee exhibitor selection, manage applications, and coordinate day-of-show setup.
• Coordinate with Accounting for show settlements and wire transfers.
• Create operations notes detailing setup requirements, deadlines, and expectations.
• Distribute executed artist contracts to talent agents and supervisors.
• Create road packs and vendor contracts; coordinate with venue staff for setup.
• Build and maintain relationships with third-party vendors and exhibitors.
• Assist General Manager with event management communications.
• Support special projects and events as assigned.

Skills

Written & verbal communication

Interpersonal skills

Fast-paced environment

Microsoft Office proficiency

Venue operations experience

Contract coordination

Education

High School Diploma or equivalency

BA/BS Degree preferred

Tools

Microsoft Office Suite

Job description

AEG Presents is seeking an Operations Coordinator to organize venue events and support event management by communicating directives and serving as a liaison among third parties, show staff, and the venue to ensure successful execution of events and contracts.

The role involves drafting and submitting quotes and contracts, managing exhibitor selection, coordinating day-of-show setup, and working with accounting on settlements.