Booking Coordinator - United Heritage Hall

Aeg-Worldwide; Austin (TX); Sur place; USD 25 000 - 36 000; Plein temps

Avantages offerts par ce poste

Medical, dental and vision insurance

Paid holidays

Vacation and sick time

401k with employer match (3%)

Flexible spending and health savings

Wellness offerings

Résumé du poste

AEG Presents in Austin, TX seeks a Booking Coordinator to support venue and festival bookings, working with the Talent Buyer to build offers and manage contracts with agents and artist teams.

You will maintain the booking database, generate reports, and ensure paperwork is in place to support settlements, while collaborating cross-functionally with marketing, finance and contracts. This role may require some nights and weekends.

Qualifications

• High School Diploma or equivalent; BA/BS degree preferred.
• 0–2 years of related work experience.
• Ability to handle confidential information with discretion.
• Personable, organized, self-motivated, detail-oriented and reliable.
• Excellent customer service and time management skills.
• Ability to multitask and prioritize in a fast-paced office.
• Excellent verbal and written communication skills.
• Proficient in Word, Excel, Outlook; ability to learn required business systems.
• Must be able to work nights, weekends and some holidays.
• Knowledge of the music industry preferred.

Responsabilités

• Build and maintain offers for AEG Presents shows, tours and festivals; update contracts per artist request and submit to agents/management.
• Manage and maintain the booking database system; create data reports during offer negotiation and update final deal points in contracts.
• Create and maintain show files with offers, contracts, writers, W9s and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to talent buyers.
• Coordinate with marketing, finance, contracting to ensure all paperwork supports settlement; assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with talent buyer on stage running orders and lineup/billing; communicate with agency and artist teams.
• May coordinate interns or event staff as needed.

Connaissances

Discretion

Organized

Customer service

Time management

Verbal and written communication

Detail-oriented

Formation

High School Diploma

BA/BS Degree Preferred

Outils

Microsoft Office Suite

Business systems

Description du poste

Booking Coordinator - United Heritage Hall

Austin, TX

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Booking Coordinator is responsible for creating and organizing systems to efficiently streamline venue, one-off, corporate and festivals bookings. Working closely with the Talent Buyer, the Booking Coordinator places holds, builds offers, works within internal ticketing systems. Incumbent communicates internally and externally with agents and artist teams.

Essential Functions

• Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems. Work with Talent Buyer to update contracts per artist request and submit to agents/managements.
• Manage and maintain booking database system. Create data reports throughout offer negotiation and ensure final deal points updated in contracts.
• Create and maintain show files with all relevant documents, such as offers, contracts, writers, W9s and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to the talent buyers so they can determine if an offer should be made.
• Liaise with all internal departments (marketing, finance, contracting) once artists are confirmed to ensure all paperwork is included to support settlement. Scanning documents and assist with wire transfers.
• Assist with settlement by using internal ticketing systems.
• Work with talent buyer on stage running orders and lineup/billing order and communicate with agency and artist teams.
• May be responsible for coordinating the work of interns, festival- or event-specific employees.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 0-2 years Of related work experience
• Ability to act with discretion and handle confidential information
• Must be personable, organized, self-motivated, detail-orientated and reliable
• Excellent customer service and time management skills
• Ability to multitask and prioritize effectively in a fast-paced office environment
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.); and ability to learn required business systems
• Must be able to work nights, weekends and some holidays
• Knowledge of the music industry preferred

Payscale: $17.97 - $26.44

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.

Equal Employment Opportunity Statement AEG believes in equal employment opportunities for all, regardless of race, color, religion, sex (including pregnancy, childbirth, or related medical condition), gender, national origin, age, sexual orientation, disability, veteran status, genetic information or any other legally-protected classification. It is the Company’s policy to hire and promote the most qualified applicants, make employment decisions based upon merit, and to comply with all federal, state, and local equal employment opportunity laws. AEG is also committed to maintaining a work environment free of all forms of unlawful employment discrimination and harassment. This policy governs employment and all the Company’s terms and conditions of employment, including, but not limited to, policies and practices affecting recruitment, recruitment advertising, hiring, promotion, demotion, termination, transfers, reclassification, and selection for training, compensation, benefits, Company-sponsored educational programs, and all other aspects of employment. Our policy against harassment and discrimination extends to every aspect of the work environment, including abuse of electronic mail and all other forms of communications. ADA and Disability Accommodations As part of its commitment to equal opportunity employment, and in compliance with the Americans with Disabilities Act and applicable state law, AEG does not discriminate in any way or action on the basis of disability or qualifying medical condition, nor do we condone such discrimination.

It is AEG's policy to prohibit unlawful discrimination against any employee or applicant for employment based on any legally protected characteristic, such as race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information or condition, or any other basis prohibited by applicable law. AEG is committed to recruiting, hiring, training and promoting qualified persons to all job positions and to administering all personnel actions, such as compensation, benefits, transfers, layoffs or terminations, training, education, and social and recreational programs, in a non-discriminatory manner consistent with this policy. Applicants and employees will be evaluated based on legitimate, nondiscriminatory factors, such as their ability, competence and performance of the essential functions of their positions.