Litigation Secretary - Team‑Oriented Problem Solver

Freeman, Mathis & Gary Law; Walnut Creek (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Work-life balance

Generous PTO

Profit sharing

Employee assistance program

Positive culture

Job summary

Freeman Mathis & Gary, LLP in Walnut Creek, CA seeks an enthusiastic litigation secretary to join our team. You will support attorneys with drafting and proofreading, calendar management, and maintaining client files in a fast-paced, professional environment.

Candidates should have at least two years of litigation secretarial experience, knowledge of California court deadlines, and be able to pass a background and drug screen. We value teamwork, organization, and excellent communication.

Qualifications

• Minimum two years litigation secretarial experience.
• Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
• Must successfully pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence, proofreading for grammar, spelling, punctuation, and formatting.
• Prepare and collect conflict of interest checks, open new files and maintain client files.
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance.
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors, and respond to messages timely.
• Familiar with CM/ECF/PACER system, including submission of electronic filings.
• Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software.
• Provide assistance to others within firm when requested, promoting teamwork and mutual cooperation.

Skills

Litigation secretarial experience

CM/ECF/PACER familiarity

Microsoft Word

PowerPoint

Excel

Calendar management

Attention to detail

Tools

CM/ECF/PACER

Job description

Freeman Mathis & Gary, LLP in Walnut Creek, CA seeks an enthusiastic litigation secretary to join our team. You will support attorneys with drafting and proofreading, calendar management, and maintaining client files in a fast-paced, professional environment.

Candidates should have at least two years of litigation secretarial experience, knowledge of California court deadlines, and be able to pass a background and drug screen. We value teamwork, organization, and excellent communication.