Legal Secretary

Freeman, Mathis & Gary Law; Walnut Creek (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Work-life balance

Generous PTO

Profit sharing

Employee assistance program

Positive culture

Job summary

Freeman Mathis & Gary, LLP in Walnut Creek, CA seeks an enthusiastic litigation secretary to join our team. You will support attorneys with drafting and proofreading, calendar management, and maintaining client files in a fast-paced, professional environment.

Candidates should have at least two years of litigation secretarial experience, knowledge of California court deadlines, and be able to pass a background and drug screen. We value teamwork, organization, and excellent communication.

Qualifications

• Minimum two years litigation secretarial experience.
• Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure.
• Must successfully pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence, proofreading for grammar, spelling, punctuation, and formatting.
• Prepare and collect conflict of interest checks, open new files and maintain client files.
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance.
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors, and respond to messages timely.
• Familiar with CM/ECF/PACER system, including submission of electronic filings.
• Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software.
• Provide assistance to others within firm when requested, promoting teamwork and mutual cooperation.

Skills

Litigation secretarial experience

CM/ECF/PACER familiarity

Microsoft Word

PowerPoint

Excel

Calendar management

Attention to detail

Tools

CM/ECF/PACER

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Unpretentious,Approachable,Respectful,TeamOriented
• Organized,Timely,Confidential,Responsive(within24hours)

• Draftandreviewlegalcorrespondenceincludingthoroughlyproofreadingforerrorsingrammar,spelling,punctuation,andformatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintainattorneys’calendarswithhearingdates,filingdeadlines,andotherdatesofimportance
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• ProficientinsoftwareprogramssuchasMicrosoftWord,PowerPoint,andExcel,orothersimilarsoftwareprogramsnecessarytoperformessentialdutiesoftheposition
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

QualificationsandExperience:

• Minimumtwoyearslitigationsecretarialexperience
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Mustsuccessfullypassabackgroundanddrugscreen

Whatweofferyou

• Work-lifebalance
• GenerousPTOpolicy
• 1.5%ProfitSharingcontribution
• EmployeeAssistanceProgram
• Positivefirmculture

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.