Litigation Legal Secretary – In-Office, Fast-Paced Firm

Freeman Mathis & Gary, LLP; San Rafael (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available for you

Work-life balance

Generous PTO policy

401K plan including a 3% Employer Safe

1.5% Profit Sharing contribution

Firm paid life insurance and long‑term

Job summary

Freeman Mathis & Gary, LLP in San Rafael is seeking an experienced legal secretary to join our in-office team. You will support attorneys with drafting and proofreading legal correspondence, managing calendars, and handling confidential information in a fast-paced environment.

The ideal candidate has at least 2 years of litigation secretarial experience, familiarity with state and federal filings, and strong organizational and communication skills.

Qualifications

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• Experience with federal and state filings.
• 2+ years litigation secretarial experience.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with thorough proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.

Skills

Communication skills

Team player

Detail oriented

Problem-solving

Adaptable

Tools

iManage

Outlook

Job description

Freeman Mathis & Gary, LLP in San Rafael is seeking an experienced legal secretary to join our in-office team. You will support attorneys with drafting and proofreading legal correspondence, managing calendars, and handling confidential information in a fast-paced environment.

The ideal candidate has at least 2 years of litigation secretarial experience, familiarity with state and federal filings, and strong organizational and communication skills.