Legal Secretary

Freeman Mathis & Gary, LLP; Sacramento (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package (medical, dental, and

vision coverage

401(k) with employer contribution

HSA/FSA options

Generous PTO

Employee Assistance Program

Job summary

Freeman Mathis & Gary, LLP in Sacramento seeks a Legal Secretary to support our growing litigation practice. The role requires strong organization, excellent communication, and a teamwork mindset in a fast-paced environment.

Responsibilities include drafting legal correspondence, managing calendars, preparing filings, and using CM/ECF/PACER; candidates should have at least two years of litigation secretarial experience and be comfortable handling confidential information.

Qualifications

• Minimum two years litigation secretarial experience.
• iManage experience is a plus.
• Knowledge of the California Code of Civil Procedure.
• Must pass a background and drug screen.

Responsibilities

• Draft and proofread legal correspondence.
• Prepare conflict checks and open new files; maintain client files.
• Maintain attorneys’ calendars with hearing dates and deadlines.
• Make client and client-related appointments for attorneys.
• Provide professional, timely service to clients and firm staff.
• Familiar with CM/ECF/PACER; submit electronic filings.
• Organize and prioritize tasks; work under time constraints.
• Assist team and promote mutual cooperation within the firm.

Skills

Organization

Communication

Teamwork

Problem-solving

Timeliness

Tools

Microsoft Word

PowerPoint

Excel

CM/ECF

PACER

iManage

Job description

Freeman Mathis & Gary is a dynamic and growing 500+ lawyer national litigation firm, with 40 offices in 22 states. We are seeking a Legal Secretary to join our growing Sacramento, California office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

Why FMG?

At FMG, people are our greatest asset. We invest in your success and well-being through:

• Competitive compensation
• Medical, dental, and vision coverage
• HSA and FSA options
• 401(k) with 3% employer Safe Harbor contribution
• Generous PTO and work-life balance
• Year-end bonuses and referral programs
• Firm-paid life insurance and long-term disability
• Employee Assistance Program
• A collaborative, respectful, and team-oriented culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.