Legal Secretary

Freeman Mathis & Gary, LLP; Walnut Creek (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans

Work-life balance

PTO policy

401K with employer contribution

Profit sharing

Life insurance and disability

Employee Assistance Program

Year-end bonuses and referral fees

Firm socials and events

Positive firm culture

Job summary

Freeman Mathis & Gary, LLP, a nationally recognized Am Law 200 law firm, seeks an enthusiastic litigation secretary to join our Walnut Creek team. The role requires teamwork, excellent communication, problem-solving, and ownership of responsibilities in a fast-paced environment.

Ideal candidates have at least two years of litigation secretarial experience, proficiency with MS Word, Excel, and PowerPoint, and the ability to manage attorneys' calendars, deadlines, and filings.

Qualifications

• Minimum two years litigation secretarial experience.
• Experience with paperless files and iManage is a plus.
• Knowledge of deadlines for litigation tasks and familiarity with CA Code of Civil Procedure.
• Must pass background and drug screen.

Responsibilities

• Draft and review legal correspondence with careful proofreading.
• Maintain client files and calendars, deadlines, and hearing dates.
• Open new files and maintain client files.
• Schedule client and attorney appointments.
• Provide professional, responsive support to attorneys and staff.
• Familiar with CM/ECF/PACER and electronic filing procedures.
• Organize and prioritize tasks to meet deadlines with minimal supervision.
• Proficient in Word, PowerPoint, Excel; assist with other software as needed.
• Support colleagues to promote teamwork.

Skills

Litigation secretarial experience

Organized

Timely

Confidential

Responsive

Tools

Microsoft Word

PowerPoint

Excel

iManage

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.