Litigation Administrative Specialist (Onsite Phoenix)

Wilson Elser; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive Benefits

401(k) match

Generous PTO

Career growth opportunities

Employee perks and discounts

Job summary

Wilson Elser in Phoenix is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced onsite office. You will manage calendars, filings, document drafting, and billing support to help deliver high-quality client service.

Ideal candidates have at least 3 years of administrative experience in a law firm, strong organizational skills, and a commitment to confidentiality. This is a fully onsite role with growth opportunities in a national firm.

Qualifications

• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Experience with legal terminology and court procedures.
• Excellent professional communication with attorneys, clients, courts, and vendors.
• Ability to manage multiple deadlines with strict confidentiality.

Responsibilities

• Provide administrative and day-to-day support to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks and file management.
• Prepare, format, proofread, and edit legal documents and court filings.
• File documents in state, federal, and appellate courts using electronic filing applications.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the firm’s document management system.
• Maintain case calendars for hearings, depositions, mediations, and deadlines.
• Enter attorney time and assist with billing, budgets, and inquiries.

Skills

3+ years of administrative experience

Education

High school diploma

Tools

File & ServeXpress

Job description

Wilson Elser in Phoenix is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced onsite office. You will manage calendars, filings, document drafting, and billing support to help deliver high-quality client service.

Ideal candidates have at least 3 years of administrative experience in a law firm, strong organizational skills, and a commitment to confidentiality. This is a fully onsite role with growth opportunities in a national firm.