On-Site Legal Support Assistant (Entry-Level)

Wilson Elser - Attorneys; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Corporate discount plans

Job summary

Wilson Elser in Phoenix is seeking a Legal Support Assistant to join our team as a key support resource in a fast-paced law firm. This is an excellent entry-level opportunity for someone eager to gain hands-on experience in the legal profession and grow within our firm.

This on-site role involves reception, file management, billing support, and coordinating with attorneys and administrative staff. The ideal candidate has a high school diploma and strong communication skills, with a willingness

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting is preferred.
• Prior law firm experience is helpful but not required.
• Strong written and verbal communication skills.
• Professional phone etiquette and customer service mindset.
• High attention to detail with spelling, grammar, and proofreading skills.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Comfort handling confidential information with discretion.
• Proficiency with Microsoft Office; document management or legal software experience is a plus.
• Willingness to work in person in an office environment.

Responsibilities

• Maintain a clean, organized, and professional reception area.
• Answer, screen, route, and respond to incoming phone calls and messages.
• Greet, screen, and direct visitors in a professional and welcoming manner.
• Assist with opening and closing client matters.
• Receive, sort, and distribute notices, mail, faxes, and other documents.
• Help organize and maintain physical and electronic files in the document management systems.
• Assist with client invoicing, including submission and verification of billing documentation.
• Support the submission of vendor bills and check requests.
• Research and respond to client billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team.

Skills

Administrative experience

Strong communication skills

Microsoft Office

Attention to detail

Customer service mindset

Professional phone etiquette

In-office work

Education

High school diploma or equivalent

Tools

Document management systems

Excel

Job description

Wilson Elser in Phoenix is seeking a Legal Support Assistant to join our team as a key support resource in a fast-paced law firm. This is an excellent entry-level opportunity for someone eager to gain hands-on experience in the legal profession and grow within our firm.

This on-site role involves reception, file management, billing support, and coordinating with attorneys and administrative staff. The ideal candidate has a high school diploma and strong communication skills, with a willingness