Litigation Administrative Assistant - Onsite, Growth Path

Wilson Elser - Business & Legal Professionals; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) match

Generous PTO

Corporate discounts

Job summary

Wilson Elser - Business & Legal Professionals in Phoenix is seeking a Legal Administrative Assistant to provide administrative and litigation support within a fast-paced law firm environment.

You will help manage case matters, coordinate filings and calendars, maintain client files, and assist with billing inquiries while ensuring timely communication with attorneys, courts, and vendors. This role is onsite five days a week and offers an outstanding benefits package.

Qualifications

• High school Diploma or equivalent required.
• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology and court procedures.

Responsibilities

• Provide support to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets and collections.
• Support additional projects operational initiatives as needed.

Skills

Administrative experience

Professional communication

Confidentiality

Familiarity with legal terminology

Education

High school diploma or equivalent

Tools

Electronic filing systems

Job description

Wilson Elser - Business & Legal Professionals in Phoenix is seeking a Legal Administrative Assistant to provide administrative and litigation support within a fast-paced law firm environment.

You will help manage case matters, coordinate filings and calendars, maintain client files, and assist with billing inquiries while ensuring timely communication with attorneys, courts, and vendors. This role is onsite five days a week and offers an outstanding benefits package.