Entry-Level Legal Support Assistant - Phoenix (In-Office)

Wilson Elser (Professional Staff Careers); Phoenix (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser in Phoenix seeks a Legal Support Assistant, an entry-level role within a fast-paced national law firm. This on-site position supports attorneys and Legal Administrative Assistants, maintaining a welcoming office and handling administrative tasks.

The role offers hands-on experience in billing support, client coordination, file management, and office operations. Strong communication, detail orientation, and the ability to handle confidential information are essential.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting.
• Strong written and verbal communication skills.

Responsibilities

• Maintain a clean, organized, and professional reception area.
• Answer, screen, route, and respond to incoming phone calls and messages.
• Greet, screen, and direct visitors in a professional and welcoming manner.
• Assist with opening and closing client matters.
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents.
• Help organize and maintain physical and electronic files within the firm’s document management systems.
• Assist with client invoicing, including submission and verification of billing documentation.
• Support the submission of vendor bills and check requests.
• Research and respond to client billing inquiries.
• Manage and update information using Excel spreadsheets.
• Provide general administrative support to the office and team as needed.

Skills

MS Office

Phone etiquette

Communication skills

Multitasking

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Word / Excel / Outlook

Job description

Wilson Elser in Phoenix seeks a Legal Support Assistant, an entry-level role within a fast-paced national law firm. This on-site position supports attorneys and Legal Administrative Assistants, maintaining a welcoming office and handling administrative tasks.

The role offers hands-on experience in billing support, client coordination, file management, and office operations. Strong communication, detail orientation, and the ability to handle confidential information are essential.