Litigation Administrative Assistant

Wilson Elser; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive Benefits

401(k) match

Generous PTO

Career growth opportunities

Employee perks and discounts

Job summary

Wilson Elser in Phoenix is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced onsite office. You will manage calendars, filings, document drafting, and billing support to help deliver high-quality client service.

Ideal candidates have at least 3 years of administrative experience in a law firm, strong organizational skills, and a commitment to confidentiality. This is a fully onsite role with growth opportunities in a national firm.

Qualifications

• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Experience with legal terminology and court procedures.
• Excellent professional communication with attorneys, clients, courts, and vendors.
• Ability to manage multiple deadlines with strict confidentiality.

Responsibilities

• Provide administrative and day-to-day support to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks and file management.
• Prepare, format, proofread, and edit legal documents and court filings.
• File documents in state, federal, and appellate courts using electronic filing applications.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the firm’s document management system.
• Maintain case calendars for hearings, depositions, mediations, and deadlines.
• Enter attorney time and assist with billing, budgets, and inquiries.

Skills

3+ years of administrative experience

Education

High school diploma

Tools

File & ServeXpress

Job description

Join a Phoenix Legal Team Where Work Feels Different

Legal Administrative Assistant | Phoenix, AZ | Onsite

What if your next law firm wasn’t just a place to work, but a place where you actually enjoyed coming to work every day?

At Wilson Elser, we’re redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the Top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

But our size isn’t what makes us special. Our people do.

Our Phoenix office is experiencing an exciting new chapter, and we’re looking for a talented Legal Administrative Assistant to join our team.

A New Energy in the Phoenix Office

Our Phoenix office has recently welcomed a new Office Administrator who has brought an incredible combination of professionalism, energy, personality, and charisma to the workplace.

The result? A team environment that is fun, welcoming, professional, collaborative, and genuinely enjoyable.

We take our work seriously, but we also believe that great teams can laugh together, support one another, celebrate successes, and create an environment where people look forward to coming to work.

If you’re looking for a law firm where culture isn't just a word on a website, this may be the opportunity you've been waiting for.

The Opportunity

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in our fast-paced Phoenix office.

This is an important role for someone who enjoys being at the center of the action, keeping attorneys organized, managing deadlines, coordinating filings, maintaining case information, and helping ensure that clients receive the high level of service they expect.

You’ll have the opportunity to work alongside experienced legal professionals while becoming an integral part of a growing and energized office.

This position is onsite five days per week in our Phoenix office.

What You’ll Do

You will play a key role in supporting attorneys and keeping the practice running smoothly, including:

• Provide administrative and day-to-day support to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications such as File & ServeXpress.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the firm’s document management system.
• Maintain case calendars for hearings, depositions, mediations, and deadlines.
• Prepare and distribute daily and weekly appearance reports.
• Enter attorney time and assist with billing, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements, and check requests.
• Assist with client billing inquiries, budgets, appeals, and collections.
• Support additional projects and operational initiatives as needed.

What We’re Looking For

You’re organized, dependable, detail-oriented, and comfortable juggling competing priorities. You know how important confidentiality is, and you take pride in being someone attorneys and colleagues can count on.

Ideally, you bring:

• High school diploma or equivalent required.
• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology, document formatting, and court procedures.
• Experience with electronic filing systems preferred.
• Excellent professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills and the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• A professional, positive, team-oriented attitude.
• Comfort working in a fully onsite office environment.

Why You’ll Want to Be Here

At Wilson Elser, we believe people do their best work when they feel respected, supported, challenged, and valued.

We are committed to: Teamwork. Collaboration. Client Service. Innovation.

And in Phoenix, we’re building on those values with a renewed sense of energy and community.

You’ll have the resources and stability of a national law firm while being part of a local office where people know each other, support each other, and enjoy working together.

What We Offer

• Competitive Benefits: Outstanding benefits package, including a 401(k) match and generous PTO plan.
• Career Growth: Opportunities for professional development and advancement.
• Employee Perks: Access to corporate discount plans and additional employee benefits.
• National Resources, Local Culture: The support and opportunities of a large national firm combined with a close-knit Phoenix team.
• A Great Place to Work: A professional environment with a fresh, positive, and engaging office culture.

Ready for Your Next Chapter?

If you're an experienced legal administrative professional looking for a long-term home, not just another job, we'd love to hear from you.

Come be part of a Phoenix office where professionalism meets personality, hard work meets camaraderie, and your contributions are noticed and valued.

Bring your experience. Bring your organizational skills. Bring your personality.

We’ll bring the opportunity to grow.

About Wilson Elser

With more than 1,400 attorneys across 46 offices nationwide, Wilson Elser is committed to providing exceptional legal services while fostering a collegial environment in which individuals are treated with respect and dignity.

Wilson Elser welcomes submissions of candidates for open positions exclusively from recruitment agencies with an active, signed fee agreement that have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current agreement dated as of 7/1/2024. For collaboration inquiries or to establish an agreement, please contact [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Employment decisions are made without regard to race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. Applicants may review the Firm's Accessibility Policy and applicable California applicant privacy notices on the Wilson Elser website.