Hybrid Legal Administrative Assistant – Litigation Support

Wilson Elser - Business & Legal Professionals; Kansas City (MO); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

401k match

Generous PTO

Job summary

Wilson Elser - Business & Legal Professionals in Kansas City is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced firm. The role focuses on managing case matters, coordinating filings and calendars, and ensuring seamless communication to deliver high-quality legal services.

This position offers a flexible, hybrid working arrangement, with in-office collaboration and remote work as needed.

Qualifications

• High school Diploma or equivalent is required.
• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Confidential and discrete; comfortable in an in-office/hybrid environment.

Responsibilities

• Support attorneys and colleagues with administrative tasks.
• Coordinate matter openings/closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings.
• File documents in state, federal, and appellate courts using electronic filing applications.
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars and appearance reports.
• Enter attorney time and assist with billing support.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets and collections.
• Support additional projects and operational initiatives.

Skills

Communication skills

Organizational skills

Confidentiality

Education

High school diploma

Tools

Electronic filing systems

Job description

Wilson Elser - Business & Legal Professionals in Kansas City is seeking a Legal Administrative Assistant to support a team of attorneys in a fast-paced firm. The role focuses on managing case matters, coordinating filings and calendars, and ensuring seamless communication to deliver high-quality legal services.

This position offers a flexible, hybrid working arrangement, with in-office collaboration and remote work as needed.