Litigation Administrative Assistant - Hybrid, Growth & Benefits

Wilson Elser - Business & Legal Professionals; Baltimore (MD); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Corporate discount plans

Job summary

Wilson Elser - Business & Legal Professionals in Baltimore seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to deliver high-quality legal services.

The position requires a high school diploma, 3+ years of administrative experience (preferably in a law firm or litigation setting), familiarity

Qualifications

• High School Diploma or equivalent required.
• 3+ years of administrative experience, preferably in a law firm or litigation setting.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality. Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections.
• Support additional projects operational initiatives as needed.

Skills

Administrative experience

Legal terminology

Court procedures

Communication skills

Organizational skills

Confidentiality

Hybrid work environment

Education

High school Diploma or equivalent

Tools

Electronic filing systems

Job description

Wilson Elser - Business & Legal Professionals in Baltimore seeks a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to deliver high-quality legal services.

The position requires a high school diploma, 3+ years of administrative experience (preferably in a law firm or litigation setting), familiarity