Litigation Administrative Assistant: E-Filing & Docs Expert

Venable LLP; Torch of Friendship (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with profit sharing

Paid time off

Firm holidays

Wellness programs

Tuition reimbursement

Job summary

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigations staff. You will prioritize assignments, draft routine and confidential correspondence, and prepare legal documents for court filings.

Key duties include witness/trial binder prep, deposition logistics, electronic filing notifications via Pacer/ECF, and handling billing and calendar management with attention to detail.

Qualifications

• Minimum of two years of relevant legal administrative experience, including litigation support.
• Knowledge of eFiling in court systems; experience with Pacer and court ECF accounts.
• Advanced proficiency in MS Word (redlining, comparing documents, advanced formatting).
• Ability to create/edit TOA and TOC and learn other applications quickly.
• Strong MS Office skills and familiarity with Adobe, PDF tools, and DocuSign.

Responsibilities

• Prioritize assignments and draft/prepare routine and non-routine correspondence and legal documents.
• Litigation duties: prepare witness and trial binders, deposition prep and logistics, manage e-filing notices.
• Manage billing process including time-entry and deadlines.
• Proofread/edit for grammar and typographical accuracy; sometimes content review.
• Schedule appointments, book travel/meetings, maintain calendars and deadlines.
• Perform general admin duties: expense reports, document production, research, phones, coverage, mailings.
• Prepare court filings in hardcopy and electronic formats; stay updated on filing requirements.

Skills

MS Word advanced

Interpersonal skills

Proofreading

Transcription

Calendar management

MS Office Suite

Adobe

eFiling

Pacer

DocuSign

PDF Essentials

Document management systems

Attention to detail

Tools

Pacer

Court ECF

DropBox

ERoom platforms

Job description

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigations staff. You will prioritize assignments, draft routine and confidential correspondence, and prepare legal documents for court filings.

Key duties include witness/trial binder prep, deposition logistics, electronic filing notifications via Pacer/ECF, and handling billing and calendar management with attention to detail.