Litigation Administrative Specialist — Precise Legal Support

Venable; Los Angeles (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Paid time off

Holidays

Tuition reimbursement

Wellness programs

Job summary

Venable in Los Angeles is seeking a Legal Administrative Assistant to support assigned legal staff with comprehensive administrative services. The role emphasizes meticulous document handling, calendar management, witness/trial binder preparation, and professional interaction with internal teams and external contacts.

Ideal candidates will have at least 2 years in a law firm or professional services environment, strong eFiling knowledge, PACER/ECF experience, advanced MS Word skills (redlining,

Qualifications

• Minimum of two years’ experience in a law firm or professional services, with litigation experience required.
• Knowledge of eFiling in all court systems and PACER/ECF accounts.
• Advanced MS Word including redlining, TOA/TOC creation, formatting, and hyperlinks.
• Strong MS Office proficiency and ability to learn other applications (Adobe, DocuSign, PDF Essentials, Dropbox, etc.).
• Proficiency in document management systems and meticulous proofreading/editing.

Responsibilities

• Prioritize assignments and prepare sensitive and detailed correspondence.
• Prepare witnesses and trial binders, deposition materials, and exhibits for filings.
• Interact professionally with internal staff and external contacts.
• Schedule appointments, travel, and manage calendars.
• Maintain well-organized files and protect client documents with confidentiality.
• Foster positive relations and communicate with tact across teams.

Skills

Attention to detail

Interpersonal skills

Communication skills

Multi-tasking

Tools

MS Word

MS Office Suite

Adobe

DocuSign

PDF Essentials

Dropbox

Pacer

ECF

WorkSite

Job description

Venable in Los Angeles is seeking a Legal Administrative Assistant to support assigned legal staff with comprehensive administrative services. The role emphasizes meticulous document handling, calendar management, witness/trial binder preparation, and professional interaction with internal teams and external contacts.

Ideal candidates will have at least 2 years in a law firm or professional services environment, strong eFiling knowledge, PACER/ECF experience, advanced MS Word skills (redlining,