Strategic Litigation Admin & eFiling Specialist

Venable LLP; Irvine (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with firm profit share

Paid time off

Holidays

Job summary

Venable LLP in Irvine, CA seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. The role requires handling sensitive correspondence, trial preparation, and front-desk duties in a fast-paced environment.

Ideal candidates have 2+ years in a law firm or professional services, experience with eFiling/Pacer, and advanced MS Word skills. Strong communication and document management are essential for success in this on-site role.

Qualifications

• Minimum of 2 years experience in a law firm or professional services, with litigation exposure.
• Knowledge of eFiling in court systems; experience using Pacer accounts and court ECF accounts.
• Advanced MS Word including redlining, formatting, TOA/TOC, hyperlinks.
• Proficient with MS Office; capable with Adobe, DocuSign, PDF tools, and cloud platforms.
• Experience with document management systems and file organization.
• Strong proofreading/editing abilities for non-routine documents.

Responsibilities

• Prioritize assignments and prepare sensitive correspondence.
• Prepare witness and trial binders; deposition logistics and exhibits.
• Receiving court electronic filing notifications and managing filings.
• Schedule appointments, travel, and maintain calendars.
• Maintain organized client files and confidentiality.
• Provide general office coordination for Irvine office and front desk tasks.
• Support office operations and guest services as needed.

Skills

Pacer knowledge

Court ECF

eFiling knowledge

MS Word advanced

MS Office proficient

Document management

Proofreading/editing

Communication skills

Front desk support

Litigation support

Tools

Adobe

DocuSign

PDF Essentials

ERoom platforms

Dropbox

Best Authority

Job description

Venable LLP in Irvine, CA seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. The role requires handling sensitive correspondence, trial preparation, and front-desk duties in a fast-paced environment.

Ideal candidates have 2+ years in a law firm or professional services, experience with eFiling/Pacer, and advanced MS Word skills. Strong communication and document management are essential for success in this on-site role.