Litigation Administrative Support Specialist

Venable LLP; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff in a fast-paced litigation practice. You will manage time-sensitive correspondence, prepare trial and witness binders, and handle e-filing tasks across court systems.

Proficiency in MS Word, document management, and billing coordination is essential. The role also involves scheduling, travel arrangements, calendar maintenance, and handling routine client communications.

Qualifications

• Minimum of two years relevant work experience, including litigation exposure.
• Knowledge of eFiling in all court systems; experience with Pacer and court ECF accounts.
• Advanced MS Word usage including redlining and advanced formatting.
• Knowledge in creating/editing TOA and TOC; quick to learn new apps.
• Strong MS Office skills and computer aptitude with multiple software programs (Adobe, eFiling, DocuSign, PDF Essentials, ERoom, Dropbox).
• Proficiency with document management systems.
• Proof and edit non-routine documents; meticulous attention to detail.
• Draft routine correspondence and perform non-complex arithmetic; organize filing systems.
• Transcribe legal documents, correspondence, and reports from rough drafts.
• Exceptional interpersonal and communication skills.

Responsibilities

• Prioritize assignments and prepare detailed correspondence and legal documents from rough drafts.
• Litigation duties: prepare witness and trial binders, depositions, ECF alerts, and exhibits.
• Manage billing process including time-entry and deadlines.
• Proofread and edit text for grammar, typographical, and content accuracy.
• Schedule appointments, arrange travel/meetings, and maintain calendars.
• Perform general admin duties: expense reports, large document production, online research, answer phones, cover teammates, client mailings, and incoming mail.
• Prepare filings for courts in hardcopy and electronic formats; stay updated on filing requirements.

Skills

MS Word advanced

Pacer/eFiling

Document management

Legal transcription

Interpersonal skills

Attention to detail

Billing coordination

Trial binders prep

Tools

Adobe Acrobat

DocuSign

PDF Essentials

ERoom platforms

Dropbox

Pacer

Court ECF systems

Job description

Venable LLP is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff in a fast-paced litigation practice. You will manage time-sensitive correspondence, prepare trial and witness binders, and handle e-filing tasks across court systems.

Proficiency in MS Word, document management, and billing coordination is essential. The role also involves scheduling, travel arrangements, calendar maintenance, and handling routine client communications.