Litigation Administrative Specialist (ECF/Pacer)

Venable; Miami (FL); Presencial; USD 42.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Robust benefits

Descripción de la vacante

Venable in Miami seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. You will manage calendars, draft routine correspondence, prepare legal documents, and handle filing tasks both hardcopy and electronic.

The ideal candidate has at least two years of litigation support experience, strong MS Word skills (redlining/advanced formatting), familiarity with PACER/ECF, and excellent communication and organizational abilities.

Formación

• Two years of relevant work experience, including Litigation practice group.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced MS Word including redlining, comparing documents, advanced formatting.
• Knowledge creating/editing TOA and TOC; ability to learn other applications.
• MS Office Suite proficiency with multiple software programs (including Adobe, eFiling, DocuSign, PDF Essentials, ERoom platforms, DropBox).
• Document management systems proficiency.
• Ability to proof/edit non-routine correspondence, reports, and tables; attention to detail.
• Draft routine correspondence and perform non-complex arithmetic; maintain filing systems.
• Transcribe legal documents from rough draft; exceptional interpersonal skills.
• Pro-active, discreet, independent, reliable, and able to handle confidential information.
• Organize and prioritize tasks; meet deadlines; overtime as needed.
• Excellent organization and problem-solving skills; follow instructions with tact.
• Multi-task and time management; support multiple staff; overtime if needed.

Responsabilidades

• Prioritize assignments and prepare sensitive correspondence and legal documents from rough drafts.
• Litigation duties: witness/trial binders, deposition prep, PACER/ECF notices and exhibits.
• Manage billing: time-entry and deadlines.
• Proofread and edit text for grammar and content when needed.
• Schedule appointments, arrange travel/meetings, maintain calendars; meet deadlines.
• Perform general admin duties: expense reports, large document production, online research, phones, coverage, client mailings.
• Prepare court filings in hardcopy and electronic format; stay updated on filing requirements.

Conocimientos

Two years of relevant work experience

Interpersonal & communication skills

Organizational & problem-solving

Time management & multitasking

Ability to work under time constraints

Follow instructions with courtesy and,

Overtime flexibility

Herramientas

Pacer accounts

Court ECF accounts

MS Word advanced (redlining, formatting)

TOA/TOC creation

MS Office Suite

Adobe

eFiling

DocuSign

PDF Essentials

ERoom platforms

DropBox

Document management systems

Descripción del empleo

Venable in Miami seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. You will manage calendars, draft routine correspondence, prepare legal documents, and handle filing tasks both hardcopy and electronic.

The ideal candidate has at least two years of litigation support experience, strong MS Word skills (redlining/advanced formatting), familiarity with PACER/ECF, and excellent communication and organizational abilities.