Legal Administrative Assistant - Litigation

Venable; Miami (FL); Presencial; USD 42.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Robust benefits

Descripción de la vacante

Venable in Miami seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. You will manage calendars, draft routine correspondence, prepare legal documents, and handle filing tasks both hardcopy and electronic.

The ideal candidate has at least two years of litigation support experience, strong MS Word skills (redlining/advanced formatting), familiarity with PACER/ECF, and excellent communication and organizational abilities.

Formación

• Two years of relevant work experience, including Litigation practice group.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced MS Word including redlining, comparing documents, advanced formatting.
• Knowledge creating/editing TOA and TOC; ability to learn other applications.
• MS Office Suite proficiency with multiple software programs (including Adobe, eFiling, DocuSign, PDF Essentials, ERoom platforms, DropBox).
• Document management systems proficiency.
• Ability to proof/edit non-routine correspondence, reports, and tables; attention to detail.
• Draft routine correspondence and perform non-complex arithmetic; maintain filing systems.
• Transcribe legal documents from rough draft; exceptional interpersonal skills.
• Pro-active, discreet, independent, reliable, and able to handle confidential information.
• Organize and prioritize tasks; meet deadlines; overtime as needed.
• Excellent organization and problem-solving skills; follow instructions with tact.
• Multi-task and time management; support multiple staff; overtime if needed.

Responsabilidades

• Prioritize assignments and prepare sensitive correspondence and legal documents from rough drafts.
• Litigation duties: witness/trial binders, deposition prep, PACER/ECF notices and exhibits.
• Manage billing: time-entry and deadlines.
• Proofread and edit text for grammar and content when needed.
• Schedule appointments, arrange travel/meetings, maintain calendars; meet deadlines.
• Perform general admin duties: expense reports, large document production, online research, phones, coverage, client mailings.
• Prepare court filings in hardcopy and electronic format; stay updated on filing requirements.

Conocimientos

Two years of relevant work experience

Interpersonal & communication skills

Organizational & problem-solving

Time management & multitasking

Ability to work under time constraints

Follow instructions with courtesy and,

Overtime flexibility

Herramientas

Pacer accounts

Court ECF accounts

MS Word advanced (redlining, formatting)

TOA/TOC creation

MS Office Suite

Adobe

eFiling

DocuSign

PDF Essentials

ERoom platforms

DropBox

Document management systems

Descripción del empleo

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft; preparing other routine, as well as non-routine, correspondence, legal documents
• Litigation duties include preparation of witness binders and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and exhibits for filings
• Managing billing process to include time-entry, final submission to meet all Firm-required deadlines
• Efficiently proofreading and editing text for grammatical and typographical errors, and occasionally for content
• Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule to meeting Firm-wide and practice group specific deadlines
• Performing related general administrative duties such as processing expense reports, management of large document production and trial binders, conducting online research, answering phones, providing coverage for teammates, preparing client mailings, and processing incoming mail
• Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; staying abreast of fling requirements as necessary

The successful candidate will demonstrate…

• A minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting)
• Knowledge in creating and editing TOA and TOC as well as ability to quickly learn other applications as necessary
• Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for spelling and grammar errors, and sentence structure; meticulous attention to detail is essential
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems
• Ability to transcribe legal documents, correspondence, and reports from rough draft
• Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Core Requirements

Skills and Technical Abilities

• Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting)
• Knowledge in creating and editing TOA and TOC as well as an ability to quickly learn other applications as necessary.
• Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, , eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
• Proficiency in the use of document management systems.
• Ability to proof and edit (using edit marks) non-routine correspondence, reports and tables for spelling and grammar errors, and sentence structure; meticulous attention to detail is essential.
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Ability to transcribe legal documents, correspondence, and reports from rough draft,.
• Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients.
• Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Excellent organization and problem-solving skills.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
• Good multi-tasking and time management skills.
• Ability to work for more than one person and prioritize assignments appropriately.
• Ability to work overtime if needed.

Physical Requirements

• Work is mainly sedentary.